Assistant Director, Doctoral Program

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Full-Time Equivalent Hiring Range: $64,100 to $80,100; salary commensurate with relevant experience.

Reporting to the Assistant Dean for Doctoral Program, Assistant Director, Doctoral Program provides customer service to approximately 25 doctoral students in the School of Social Work, assisting the Chair of the Doctoral Program in any tasks thought appropriate for furthering the above mission. The Assistant Director oversees daily operations of the School of Social Work Doctoral Program, including enrollment management, student services, curriculum and program management, communication, budget and data management.

The position is responsible for interfacing with numerous functional units across the University, including Student Services, Event Management, Commencement Office, OISS, OID, Research Services, Library Services, Vice Provost for Research, Controller, Slate Admissions Team, CTE/CDIL, and other graduate programs. Because of the broad nature of this position, strong technology skills are essential to perform tasks in various systems such as Slate, Eagle Apps, Institutional Awards, File Maker, Folder Wave, Canvas, etc.

This position supervises and trains one or two graduate assistants per year. Essential Functions of this position: I. Enrollment Management (30%)

A. Primary contact for prospective students:
Distribute promotional materials to potential applicants. Respond to questions from prospective students. Meet with potential students to determine fit for the program. Selectively refer talented prospective students to appropriate faculty for further communication. Working closely with the Assistant Dean for the Doctoral Program and SSW faculty, serve as the administrative contact for PhD admissions, communicating in-person, by phone or by email with several applicants per week.

Conduct virtual open house for prospective students in the fall.

B. Manage applications:
Communicate with applicants regarding submission materials, including missing documents, and all other aspects of the application process. Coordinate with the Assistant Dean of the Doctoral Program to select faculty reviewers. Distribute electronic applications to faculty reviewers. Manage the logistical elements of the review process of candidates. Prepare acceptance letters for the Assistant Dean of the Doctoral Program’s signature. Coordinate campus visits for accepted students.

In consultation with the Assistant Dean for the Doctoral Program, oversee the application review process by reviewing all applications and providing materials to faculty reviewers. In consultation with the Dean and the Assistant Dean for the Doctoral Program, coordinate the interviews of finalists with faculty. Conduct an annual testing process in Slate at the start of each admissions cycle. Coordinate and run virtual open houses to educate accepted students about the doctoral program curriculum, schedule and logistics.

Send decision letters through Slate.

C. Oversee recruitment process:
Work with the SSW marketing team to regularly update promotional brochure for the PhD program and update webpages to highlight program features and student accomplishments. II. Academic and Student Services (25%)

A. Registration:
Develop registration materials for doctoral students. Register students from other grad schools in SSW courses in Eagle Apps.

B. Advisement:
Assist students in navigating the program to ensure requirements are satisfied: advise on requirements; provide and collect program forms. Assist students in cross-registration at BC and in the Boston Area Graduate Consortium. BU/Brandeis/Tufts), The Graduate Consortium in Women’s Studies (GCWS). Meet with all students twice a year to discuss course load, conduct a degree audit and advise on registration. Meet with faculty to advise on student progress issues.

C. Coordinate activities that enhance student life and foster a sense of community:
In collaboration with student leaders and the Assistant Dean for the Doctoral Program, coordinate monthly doctoral lunches to bring PhD students together to discuss topics of interest.

D. Orientation:
Responsible for developing all aspects of the new student orientation, communicating with new students, and supporting the Assistant Dean for the Doctoral Program in making the presentation at the orientation. Create/update Canvas module for first-year students and new international students to help them become acclimated to BC and the city of Boston.

E. Commencement:
Conduct degree clearance. Attend the university Commencement…