Project Coordinator - EV Infrastructure & Building Decarbonization

BT2 Energy

Posted : 7/21/26

Location : MA, possibly hybrid-remote from local area

We are looking for a Project Coordinator to support the delivery of electric vehicle (EV) infrastructure and building decarbonization projects. In this role, you’ll work closely with Project Managers and internal leadership to keep projects moving smoothly from early feasibility through installation, energization, and closeout.

You’ll be a central point of coordination between internal teams, utilities, engineering partners, municipalities, subcontractors, vendors, and site hosts. The role is heavily documentation‑and process‑oriented, with a strong emphasis on timelines, compliance, and clear communication.

If your peers or colleagues describe you as organized, detail‑oriented, proactive, and someone who “never lets things fall through the cracks,” we want to hear from you.

We develop and deliver EV charging infrastructure and electrification solutions that support cleaner transportation and lower‑carbon buildings. Our work helps organizations navigate the complexity of planning, permitting, utility coordination, incentives, and construction so that climate‑friendly projects become reality.

We collaborate with utilities, municipalities, contractors, and site hosts to reduce emissions, modernize infrastructure, and accelerate the transition to a more sustainable energy system.

• Support Project Managers in coordinating EV charging and electrification projects from site feasibility through installation and commissioning.
• Track project milestones including site assessments, design development, permitting, procurement, construction, and energization.
• Maintain project schedules, task lists, and status updates using project management tools.

• Assist with submitting and tracking utility applications for new electrical service or service upgrades.
• Coordinate with utility representatives (e.g., investor‑owned utilities, municipal utilities) regarding load studies, service designs, and infrastructure upgrades.
• Track utility timelines and dependencies that may impact project schedules.

• Assist with preparing and submitting permit applications for EV charging and electrification projects.
• Coordinate with local building departments, inspectors, and municipalities regarding permitting requirements and inspections.
• Track permit approvals, inspection schedules, and close‑out documentation.

• Assist with preparing and submitting applications for EV charging and energy efficiency incentive programs and grants.
• Track application milestones, documentation requirements, and submission deadlines.
• Support post‑installation reporting and reimbursement documentation.

• Coordinate scheduling and communication with engineering partners, electricians, equipment vendors, and subcontractors.
• Track equipment lead times, deliveries, and installation schedules.

• Facilitate the distribution, review, and execution of subcontractor agreements and related documentation on behalf of project managers and leadership.
• Track subcontractor compliance documentation including Certificates of Insurance (COIs), W‑9s, licenses, and credentials.
• Support coordination with internal leadership and external legal counsel on contract documentation needs, as required.

• Maintain organized project files including contracts, site plans, engineering drawings, permits, and approvals.
• Prepare internal project status reports and progress summaries.
• Track invoices and documentation required for incentive reimbursements.

• Assist with scheduling and coordinating site assessments with engineering teams and contractors.
• Coordinate site access for electrical rooms, parking areas, and other project areas.

• Support development of standardized project templates, workflows, and tracking tools.
• Identify opportunities to improve coordination, documentation, and reporting…