Associate Dean, Finance & Administration

Job Description

Reporting to the Dean, the Associate Dean of Finance and Administration is a key member of the Dean's senior leadership team and serves as an advisor to the Dean on all fiscal, administrative, operational, strategic, and facilities matters. As the chief fiscal and operations officer, the Associate Dean is responsible for a range of financial functions, including resource management, financial modeling, budget planning, analysis and oversight, effective space planning and facilities management, and serving as the Law School's primary point of contact and liaison to the Office of Human Resources.

The position works closely with the Dean on all matters pertaining to the business administration and financial operations of the school. The role facilitates integration among all non-academic and operational activities for the Law School. It also supports the fiscal and administrative development and implementation of new academic programs and projects, serving as a strategic and operational partner.

The Associate Dean of Finance & Administration collaborates with senior leaders to effectuate appropriate resource allocation and address fiscal matters related to the JD, LLM, SJD, and MLS programs, including financial aid. In addition, this position is responsible for representing the Law School across the University on various administrative issues and is the lead liaison with HR, Facilities (including landscaping and grounds), Finance (including budget, controller, procurement), Auxiliary Services (including parking and transportation, dining, and the bookstore), BCPD, Space Planning, FMS, OSP, as well as a key role in working with other offices around campus such as the Provost Office, Corporations & Foundations, ITS, and Advancement.

Key responsibilities include but are not limited to:

Fiscal Strategy, Management & Stewardship (30%)

• Works closely with the Dean, senior leadership, and the Office of the Provost to develop and implement financial strategies that support the Law School's mission and goals.
• Lead the development and implementation of the School's long-range financial plan.
• Responsible for budget planning, forecasting, and monitoring across the Law School, including overseeing the operating, gift, endowment and grant budgets.
• Overseeing the budgets for nine departments and close to 30 programs.
• Approve/review requisitions, POs, P-Card Reconciliations, and invoices.
• Ensure appropriate fiscal stewardship of endowments, gifts, and grants.
• Advise the dean and Law School partners on the fiscal and administrative components of new/potential academic programs and projects; support their administrative/fiscal implementation as needed.
• In partnership with procurement, negotiate and track all financial contracts.
• Lead the Law School through the strategic request process at the University.
• Build and maintain financial models to support Financial Planning & Analysis responsibilities.
• Develop, communicate, and implement financial, operational, and administrative policies to ensure compliance with the University's policies.
• Monitor the school's current and anticipated future financial performance.
• Produce and present financial reports as requested by University Leadership.
• Prepare financial reports needed for program reviews, accreditation reports, rankings, and other ad-hoc requests.
• Oversee the financial viability of Centers and Initiatives funded with grants and endowments, such as the Rappaport Center and the ILHPR.
• Aid the faculty and staff in understanding their budgets and work with them to further the strategic aims of the Law School.
• Work closely with the faculty and the C&F team at Advancement on the financial and administrative responsibilities related to any grants, such as identifying grant funding opportunities and supporting the pre- and post-grant processes, including the preparation of grant proposals and deliverables.
• In collaboration with the Student and Academic Services team, oversee the student organization budgets, including advising on how to best utilize resources when necessary.
• Oversee financial operations, ensuring strong internal controls and adherence to best practices,…