Office Manager

Role Overview

We are seeking an Office Manager for a Japanese startup company.

While you do not need to have experience covering all the items listed below, gross-up payroll experience and support operations for expatriates are required.

• Arranging and managing office IT in collaboration with local IT vendors and the IS department of the Japanese subsidiary
  • Arranging equipment such as PCs and smartphones to be provided
  • Security settings for new and departing employees, setup of internal tools, etc.
  • Creating management and operational rules
• Human Resources (collaboration with external contractors as needed)
  • Attendance Management
  • Supporting recruitment activities (communicating with applicants, requesting document reviews, setting up interviews, etc.)
  • Hiring and termination procedures (enrollment and withdrawal from social insurance and labor insurance, etc.)
  • Procedures for changes in personal status
  • Orientation for new employees
  • Payroll calculation and confirmation of results
  • Operation of human resources systems
  • Support for expatriates (arrangement of benefits, etc.)
  • Respond to changes in employment regulations and rules due to local legal revisions
• Accounting (work with external contractors as needed)
  • Gross-Up payroll for expatriates
  • Processing of vouchers, journal entries (bookkeeping)
  • Accounts receivable and accounts payable management

• Remote from Maryland, New York, or Massachusetts.
• Part-time or Full-time (3 to 5 days a week) is negotiable.
• Required availability for early morning meetings with Japan.
• Required to visit the office (near Massachusetts) about once a month.

Office: MA. Daily operations will be conducted remotely.

• Full-time: $60,000 - $70,000 / year (flexible based on qualifications and schedule 3/5 days).

The Company offers eligible employees access to group medical, dental, and vision insurance coverage. 401k:
Under consideration for implementation.

Minimum Qualifications

• Experience in HR-related administrative work
• IT skills sufficient to set up internal tools
• Business English skills sufficient for internal communication within the US and with various vendors
• Japanese language skills sufficient for internal communication with Japan

Preferred Qualifications

• Experience in recruitment at a US subsidiary (support experience is also acceptable)
• Experience in expanding an organization from a single-person office manager to manage a team of several to several dozen employees.