HR Analyst and Program Manager

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

The HR Analyst and Program Manager is part of the Harvard Library (HL) Human Resources team within Harvard Human Resources. This role manages key HR functions for Harvard Library (CADM) and FAS Libraries (FAS) and reports to the Associate Director of HR for Harvard Library.

• Position Classification:
  • Analyze and classify positions (new, vacant, and filled) using Harvard benchmarks and guidelines.
  • Manage the full classification process, including intake, review, decisions, and communications.
  • Convene and lead the classification committee; may train HL HR staff on classification.
  • Serve as subject matter expert for library role classification. Consult with subject matter experts in other functional areas as needed.
  • Classify roles for annual Association of Research Libraries survey.
  • Review and update classification-related policies, tools, and forms.
  • Participate in related projects (e.g. Job Family Framework, reorganizations).
• Compensation:
  • Recommend compensation levels based on internal equity, market data, and university guidelines (e.g. ranges for new/vacant positions, equity reviews, interim pay, bonuses).
  • Manage the compensation request process from intake through analysis, decision, and communication.
  • May train HL HR staff on compensation analysis.
  • Review and update compensation-related policies, tools, and materials.
  • Ensure alignment with Harvard and Library policies; partner with Harvard Human Resources Compensation Office as needed.
  • Participate in related initiatives (e.g. Annual Salary Increase Program (ASIP), year-end bonus program).
• Position Management:
  • Oversee position management to ensure alignment with library goals and Harvard policy.
  • Track positions and vacancies in partnership with the Finance Office and leadership.
  • Manage the process for position actions (e.g. request to hire, extend a term, etc.) including collecting request, preparing materials, submitting to the appropriate committee, and communicating outcomes.
  • Provide strategic support for reorganizations from a position-management perspective.
  • Partner closely with the HHR Coordination and Operations team to ensure accurate and timely position data.
• System Access and Compliance:
  Serve as the Authorized Requestor (AR) for HR systems. Determine and approve Harvard Sponsored Roles (HSR). Complete and sign off on the annual Harvard Yearly Access Review (YAR).
• Human Resources Information Systems (HRIS):
  Produce and analyze complex HR data reports. Provide expertise in accessing, interpreting, and presenting data from multiple HR systems. Support data integrity through policy development, training, and promoting consistent practices.
• Performance Management:
  Manage the annual performance review cycle (ongoing conversations, goal setting, mid-year conversations, and year-end reviews). Coordinate timelines, communications, tools, and materials. Provide updates to leadership as needed. Ensure alignment with University priorities, resources and guidance.
• Programs and
  
  Activities:
  • Provide program management support for changing or short-term initiatives and priority areas.
  • Provide support for activities related to student workers.
  • Manage selection and enrollment of staff in the Harvard Leadership Development Program (HLDP).
• Perform other duties as assigned.

• Hybrid position. The position is based on site in Cambridge, MA. There may be the opportunity for a hybrid work model compliant with Harvard University policies.
• Work location is responsive and subject to change based on business needs. Requests for flexibility will be considered consistent with Harvard University flexwork policies.

Work Environment:
Work is performed in an office setting.

• Bachelor’s degree or equivalent work experience required
• Minimum of 5 years’ relevant HR experience

• Knowledge of Microsoft Office Suite and HRIS applications and analytics.
• Expertise in navigating and accessing HRIS data across various systems (Qlik View, People Soft, Aurora, etc.)
• Advanced knowledge of employment law and HR policies and practices; financial/business acumen.
• Demonstrated experience with the administration of bargaining unit policies and procedures.
• Demonstrated…