Executive Assistant to the Vice President of Workforce Solutions and the Chief Strategy Officer

Executive Assistant to the Vice President of Workforce Solutions and the Chief Strategy Officer

Bristol Community College is an exciting place to work, learn, and grow! Bristol is dedicated to fostering an inclusive environment with a rich diversity of beliefs, cultures, languages, abilities, and lifestyles. Committed to enriching its educational experience through a supportive community, Bristol actively encourages candidates of all backgrounds to apply and achieve our vision of advancing a vibrant, diverse community through education, learner by learner.

If you share a passion for helping students succeed and enjoy working in a community of innovative, inclusive, and collaborative colleagues, Bristol is the place for you!

As a Commonwealth of Massachusetts employer, Bristol offers a comprehensive compensation and benefits package, including health, dental, life, long-term disability, retirement and paid time off (vacation, personal, sick, and holiday pay). We also offer tuition waiver discounts at the Commonwealth's public higher education institutions. More information can be found on our Benefits website .

JOB TITLE:Executive Assistant to the Vice President of Economic and Workforce Solutions, and the Chief Strategy Officer
DEPARTMENT:Economic and Workforce Solutions
REPORTS TO:Vice President Economic and Workforce Solutions
LOCATION:Fall River, MA
POSITION STATUS:This is a full-time, non-unit position with benefits
SALARY:$76,683. annually

STATEMENT OF DUTIES:

The Executive Assistant provides high-level executive and operational support to both the Vice President of Economic and Workforce Solutions and the Office of the Chief Strategy Officer. This role serves as the primary point of contact for both offices, managing operations, budget and procurement coordination, scheduling and event logistics, communications liaison work with Marketing, and technology access coordination. The Executive Assistant plays a key role in ensuring both departments operate efficiently, professionally, and in alignment with institutional priorities and branding.

ESSENTIAL FUNCTIONS,

DUTIES AND RESPONSIBILITIES:

• Manage operations for both the Economic and Workforce Solutions department and the Office of the Chief Strategy Officer, serving as the primary point of contact for communication and coordination across both offices.
• Oversee scheduling and logistics for meetings, events, and activities across both departments, including leadership meetings, employer and community partner engagements, and workforce program functions.
• Coordinate front-office operations for both departments, including reception, phone management, office supplies, and space scheduling.
• Monitor project timelines and deliverables for strategic initiatives and workforce solutions programming, ensuring priorities in both departments are met.
• Coordinate budget activities across both departments, tracking expenditures, processing requisitions, and reconciling accounts with the Business Office, including grant-funded workforce program accounts.
• Manage purchasing requests and vendor communications for both offices, ensuring compliance with procurement and, where applicable, grant-funding policies.
• Assist in budget development and reporting for Economic and Workforce Solutions and the Office of the Chief Strategy Officer, including departmental accounts, grant accounts, and special projects.
• Act as liaison between Economic and Workforce Solutions, the Office of the Chief Strategy Officer, and Marketing to coordinate materials, program promotions, employer outreach, and campaigns.
• Facilitate submission of workforce program content, success stories, and strategic initiative updates for publications and social media.
• Support communication planning for strategic and workforce solutions initiatives, aligning with institutional branding.
• Coordinate technology access requests for employees across both Economic and Workforce Solutions and the Office of the Chief Strategy Officer.
• Collaborate with IT to ensure new hires and staff in both departments receive necessary credentials and hardware.
• Track ongoing access requests and maintain documentation regarding…