Office Specialist; Juvenile Probation

Position Summary

Applications are invited for an opening (and eligible list) for the full-time, regular position of Office Specialist at the Juvenile Justice Center. The duties include providing clerical and administrative support for juvenile probation and juvenile detention services. This includes assisting in preparing reports for internal and external use, answering telephones, assisting the public in person, developing and maintaining filing systems, writing correspondence, preparing spreadsheets, compiling payroll information, coding invoices for payment, and developing databases and forms for the input of data.

Because of the nature of the work performed, it is expected that the individual selected for this position will be proficient with computers and adaptable to change as new systems and procedures are put into place. You must be able to successfully pass a background check. Selection for oral interview will be based upon qualifications presented in application materials.

Apply online at www.churchillcounty.org/careers by 11:59 PM on Sunday, March 1, 2026. Consider joining the Churchill County team! The county pays 100% of the retirement contribution to PERS on your behalf (36.75% over and above your wage, equivalent to $14,900/year). The county pays 100% of the employee-only health insurance premiums (equivalent to $12,800/year). AND you will not have Social Security taken out of your paycheck, which results in an additional 6% take‑home pay (equivalent to $2,400/year).

Positions in this class require a definable body of administrative support knowledge and skills pertaining to the department/function to which assigned. This class is distinguished from Administrative Assistant in that the latter supports a department and its director.

This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

• Demonstrates regular, reliable and punctual attendance.
• Performs specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the function to which assigned.
• Uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
• Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
• Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Organizes, maintains and purges various departmental files.
• Prepares and types correspondence, reports, forms, contracts and specialized documents from drafts, notes, dictated tapes, or brief instructions; may provide secretarial support on a relief basis.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Enter and retrieve data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
• Oversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
• Contributes to the efficiency and effectiveness of the department’s service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Acts as receptionist and receives and…