Sheriff Records & Licensing Specialist

Position Summary

Applications are invited for the full-time regular position of Sheriff's Records & Licensing Specialist. The duties include providing clerical and administrative support for the Sheriff’s Department. This includes acting as receptionist for the Department, entering data into a database system, preparing reports for internal and external use, answering telephones, assisting the public in person (including fingerprinting members of the public as needed), developing and maintaining filing systems, writing correspondence, preparing spreadsheets, and developing databases and forms for the input of data.

While normal hours will be Monday through Friday from 8:00 AM - 5:00 PM, the nature of the law enforcement profession may require the individual to work some overtime or shifts other than 8:00‑5:00. The overtime hours may be early mornings, nights, and/or weekends. It is expected that the individual selected for this position will be proficient with technology and adaptable to change.

This class is distinguished from other County office support classifications in that incumbents provide administrative services for specific law enforcement functions.

This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

• Demonstrates regular, reliable and punctual attendance.
• Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and regulations.
• Receives, processes and conducts a variety of civil papers, criminal history investigations for licensing purposes to include Liquor Licenses, Gaming licenses, Concealed Weapons Licenses, Traveling Merchant Licenses, Sex Offender and Felon registrations.
• Organizes, compiles and reports statistical data on functions, programs and activities.
• Receives and processes requests for work permits; issues cards after receiving results of background checks.
• Runs daily reports, maintains and balances cash drawer and files daily deposits.
• Processes wage garnishments and bank account levies; tracks payments received and monitors expiration dates.
• Enters and retrieves data and prepares reports using a variety of software programs; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

High School diploma/GED; AND two (2) years of administrative support experience; OR an equivalent combination of education, training and experience.

• Policies and procedures of the department to which assigned.
• Use of specified computer applications involving word processing, data entry and/or standard report generation.
• Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
• Business arithmetic.
• Applicable regulations, policies and statutes.
• Office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with the public, in person and over the telephone.

• Reading and explaining rules, policies and procedures.
• Analyzing and resolving varied office administrative problems.
• Organizing…