District Court Clerk​/Trainee

District Court Clerk

Churchill County is seeking motivated applicants with strong clerical, organizational, and customer service skills to join the District Court as either a District Court Clerk Trainee or an experienced District Court Clerk. The District Court handles a high volume of cases and works extensively with members of the public who are navigating the legal system. This is a fast-paced environment where accuracy, attention to detail, professionalism, and the ability to manage multiple priorities are essential.

Position Summary:

Provides specialized, legal office support to ensure that all case files, documentation and participants are organized and available for efficient and effective courtroom operations; acts as liaison between the court and proceeding participants, maintains records of court proceedings and follows-up as required.

• Demonstrates regular, reliable and punctual attendance.
• Provides information and technical guidance to the public regarding court procedures, official information, resources, and the use/completion of various forms and documents.
• Schedules hearings; notifies affected parties of court appearance dates; issues arrest warrants; requests documents/information from other agencies; ensures that all files, documents, evidence and other materials are available and organized prior to the beginning of court session.
• Gathers information from documents and contracts from other County departments or external agencies; enters and retrieves data from automated systems; prepares periodic or special reports; creates a variety of data formats, reports, spreadsheets and databases; enters information on notices and correspondence in regard to orders to appear, subpoenas, court orders and affidavits.
• Takes and transcribes minutes of court proceedings; operates audio and video equipment; administers oaths to witnesses and jury members.
• Maintains chain of evidence and ensures security of all files and documents; organizes, maintains and purges files and documents.
• Receives and maintains records of payment to the Court; arranges payment schedules as directed by the Court; distributes fees collected; reconciles cash with records and makes deposits of funds received.
• Provides data entry of record searches, letters from defendants, etc.
• Composes a variety of correspondence and other written materials from instructions or brief notes; types or word processes a variety of materials; proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Assigns case numbers; organizes case files; receives returns on search warrants; maintains accurate records and files. Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience High School Diploma/GED; AND one (1) year of customer service experience; OR an equivalent combination of education, training and experience.

Required Knowledge and Skills Knowledge of:
Policies, procedures, rules and regulations related to court operations. Computer applications involving word processing, data entry and/or standard report generation. Business arithmetic; office administrative practices and procedures. Record keeping principles and practices. Correct business English, including spelling, grammar and punctuation. Legal office terminology, processes, procedures and the format for legal documents. Techniques for dealing with the public, in person and over the telephone, often where relations may be confrontational or strained.

Skill in:
Organizing court activities and recording court proceedings accurately. Understanding, applying and explaining applicable codes and regulations. Using applicable legal office terminology, forms, documents and procedures in the course of the work. Using initiative and independent judgment within established procedural guidelines.…