Executive Assistant

Responsibilities for this Position

Location: USA VA Falls Church

Full Part/Time: Full time

Job Req: RQ215775

Type of Requisition: Regular

Clearance Level Must Currently Possess: None

Clearance Level Must Be Able to Obtain: None

Public Trust/Other

Required:

None

Job Family: Administration

Job Qualifications:

Skills: Confidentiality, Microsoft Outlook, Office Administration, Time Management

Certifications: None

Experience: 8+ years of related experience

US Citizenship

Required:

No

General Dynamics Information Technology is seeking an Executive Assistant primarily to support a Vice President, General Manager. To be successful in this role, you should be well‑organized, proactive, communicate effectively, possess strong time‑management skills and be able to act with minimal guidance. Ideally, the individual can take on multiple challenges and design solutions; someone enthusiastic about supporting the needs of a growing global technology company.

You will contribute to the efficiency of our team by providing personalized and timely support to the Vice President, General Manager. We are seeking a highly self‑motivated professional who can manage workload by prioritizing tasks in a fast‑paced corporate environment.

• Manage, coordinate, and update calendar schedules in Microsoft Outlook
• Organize and prioritize a daily workload of tasks
• Meet deadlines with multiple tasks and projects in a fast‑paced, quickly changing environment
• Maintain an organized filing system of electronic documents
• Organize and support in‑person and virtual meetings including Business Reviews, All‑Hands and Town Hall meetings and special events; reserve rooms, prepare for event, order catering as necessary, and coordinate with on‑site facilities and IT
• Coordinate with other functions within the company on document signature requests
• Maintain strict confidentiality with all matters and manage dissemination of personal information
• Organize and book travel, following security processes; prepare and submit expense reports for travel reimbursement
• Manage procurement card expenses for the team
• Answer and route phone calls, mail and e‑mail messages and handle wide‑range information dissemination as necessary
• Greet guests including vendors, customers, and other professionals for office visits
• Update and maintain organizational charts, electronic records and confidential files
• Communicate effectively with executive leaders to keep them informed of upcoming commitments and responsibilities
• Collaborate to improve processes and procedures within the team
• Maintain professional relationships with other executive assistants who support the Leadership teams; support the other assistants by acting as a back‑up as necessary
• Provide team updates on events happening within GDIT

• Experience: 8+ years as an Executive Assistant or in a senior administrative support role and an Associate’s Degree or equivalent
• Role requirements:
  • Strong judgment and discretion in handling confidential or sensitive information
  • Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization
  • High emotional intelligence, strong interpersonal skills, and the ability to build trusted relationships with executives, peers, and external partners
  • Demonstrated ability to take initiative, anticipate needs, and work independently in a fast‑paced, dynamic environment
  • Highly organized and detail‑oriented, with strong prioritization and time‑management skills
  • Curious about emerging technologies, such as AI, and eager to explore new ways to enhance productivity and effectiveness
• Technical
  
  Skills:
  
  Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.) and comfortable with new learning tools. Experience with systems such as Concur (or similar expense reporting tools), SharePoint, and virtual meeting platforms

This role will require working in our GDIT facility in Falls Church, Virginia. Must be comfortable working a minimum of three (3) days per week in office and flexible attending special events, as requested.

The likely hourly rate…