Executive Assistant

Position: Executive Assistant 1

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Job Description

Inova System Office Administration is looking for a dedicated Executive Assistant to join our team. This role will be Full-Time, Monday-Friday, 8am-4:30pm

Job Description

Inova System Office Administration is looking for a dedicated Executive Assistant to join our team. This role will be Full-Time, Monday-Friday, 8am-4:30pm

Inova is consistenty ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement:
  Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave

Job Responsibilities

The Executive Assistant 1 compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of time and performs a variety of administrative activities to ensure the smooth and efficient operation of the office.

• Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
• Assists in the preparation of annual budget preparations while monitoring expenses.
• Prepares, edits and proofreads letters, memorandums and presentations from drafts or independently.
• Designs, formats and showcases presentations/documents using intermediate and advanced features of Microsoft Office applications (Word, Excel, Power Point).
• Assists executive in time management by ensuring that meetings begin and end on time, building travel time into schedule and minimizing interruptions.
• Compiles meeting agendas, gathers information from multiple sources and ensures that materials are assembled and distributed in a timely manner.
• Coordinates internal and external meeting arrangements such as invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
• Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
• May perform additional duties as assigned.

Minimum Qualifications

• Work Schedule:
  
  Full-Time, Monday-Friday, 8am-4:30pm
• Education:
  
  High School diploma or equivalent
• Experience:
  
  3 years of relevant office experience including 1 year of reporting to a senior leader;
  Or Bachelors degree equivalent to 3 years of relevant experience

Preferred Qualifications

• Bachelor's degree in healthcare administration or related fields
• Administrative support experience in healthcare

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 25,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare.

Inova Health System is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.Seniority level

• Seniority level
  
  Not Applicable

Employment type

• Employment type
  
  Full-time

Job function

• Job function Administrative
• Industries Hospitals and Health Care

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