Proposal Coordinator

Position Summary

Agil3 Technology Solutions (A3T) is seeking a detail-oriented and proactive Proposal Coordinator to support the full lifecycle of proposal development for federal government contracting opportunities. The Proposal Coordinator plays a critical role in ensuring high-quality, compliant, and timely submissions by managing schedules, formatting proposal documents, coordinating with cross-functional teams, and assisting with the production and delivery of final proposals.

• Coordinate all administrative aspects of proposal development, including document formatting, version control, compliance checks, and final production
• Maintain and monitor proposal schedules and calendars to ensure all deadlines are met
• Assist Proposal Managers and Capture Managers in assembling proposal teams and organizing proposal kickoff and color team reviews (Pink, Red, Gold)
• Create and manage proposal outlines, compliance matrices, and content templates based on RFP requirements
• Collect, edit, and integrate input from subject matter experts (SMEs), subcontractors, and internal stakeholders
• Ensure proposals adhere to customer instructions, company standards, and branding guidelines
• Track and manage data calls, past performance inputs, resumes, and other proposal content
• Assist in maintaining the proposal content library and ensuring materials are current and compliant
• Coordinate proposal production, including submission via electronic portals or hardcopy if required
• Support post-submission activities such as final archiving, lessons learned sessions, and debrief preparations

• Bachelor’s degree in English, Communications, Business, or a related field; or equivalent work experience
• 3+ years of experience in proposal coordination or development, preferably in a federal contracting environment
• Strong understanding of the federal RFP process, including FAR and DFARS requirements
• Exceptional attention to detail, organizational, and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, and Teams
• Ability to work independently and as part of a collaborative team under tight deadlines

• Strong proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Teams, and Share Point
• Experience managing proposals using shared document libraries and collaboration tools
• Familiarity with version control and document formatting best practices in a proposal environment
• Exposure to proposal development methodologies (e.g., Shipley) is a plus
• APMP certification or similar proposal training is desirable

• Fast-paced, deadline-driven environment
• Occasional extended hours or weekend work to meet proposal deadlines

Agil3 Technology Solutions LLC ("A3T") is a Northern Virginia based, ISO 9001, ISO 20000-1 & ISO 27001 Certified, Women-Owned (WOSB) and Service-disabled Veteran-Owned (SDVOSB) small business. A3T has received recognition from industry outlets and has demonstrated rapid growth.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term & Long-Term Disability
• 401k Retirement Savings Plan with Company Match
• Paid Holidays
• PTO
• Tuition and Professional Development Assistance
• Parking/Travel Reimbursement (metropolitan areas)