Human Resources Coordinator

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Woodwell Climate Research Center (Woodwell) conducts science for solutions at the nexus of climate, people, and nature. We partner with leaders and communities for just meaningful impact to address the climate crisis.

Woodwell Climate is a rapidly growing, top-ranked, independent non-profit climate research institute whose mission is to advance science-based climate policies through scientific research and outreach. Our world-leading research and impact helps individuals, organizations, corporations, communities, and nations understand the realities of climate change, recognize the impact on our planet, and embrace the urgent action needed to safeguard the future of life on Earth.

The People & Culture (P&C) department is focused on providing people-centric support to the organization, and its most valuable resource; the staff that make our mission possible. The Human Resources Coordinator will play a vital role in ensuring we continue to encourage, support, and retain our employees. You will serve as a resource to staff and management by proactively providing a broad range of administrative services to ensure efficient and seamless administration and coordination of daily operations of the P&C department, projects, programs, initiatives, and activities.

• Manage employee change form requests, track completion and corresponding employee letters
• Track and manage fixed-term end dates of employees across the center for extensions or offboarding
• Draft regular P&C reports such as Woodwell Weekly updates, staff meeting updates, and quarterly President’s report
• Manage P&C surveys and forms within the center
• Maintain accurate and up-to-date P&C files, records, and documentation; while ensuring the integrity and confidentiality of the information
• Perform periodic audits of P&C files, benefits enrollments, and electronic records to ensure that all required documents are collected and filed
• Coordinate and assist with new hire onboarding, employment eligibility verification (e.g. I-9s), and other orientation tasks across departments
• Assist with talent acquisition process (e.g. scheduling, drafting offer letters, greeting candidates, etc.) throughout the new hire process (approximately 25% of time)
• Assist with planning and execution of events, both virtual and onsite (e.g. benefits open enrollment, organization-wide meetings and other events as needed)
• Act as a first response to employee questions about standard policies, benefits, leaves, hiring processes, etc.; referring complex questions to appropriate P&C team members
• Provide support for benefits onboarding and open enrollment, leaves, COBRA and offboarding
• Assist with invoicing for benefits, wellness, employee recognition, and engagement
• Assist with the management of the P&C team platforms, applications, and tools such as Concur, Google Workspace, Jotform, Learning Management System and ADP
• Performs other duties as assigned

• Prior professional administrative support experience within human resources or office administration
• Proficient with Adobe Acrobat, Google Workspace (or Microsoft Office Suite), including strong slides or Powerpoint skills, and experience with calendar management
• Excellent communication skills (verbal, written and interpersonal)
• Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Excellent organizational skills and attention to detail
• Project management or administrative tools such as Asana or Jotform is a plus
• Ability to be onsite 5 days a week

• 2 + years of professional administrative experience
• Bachelor's degree or equivalent

This is a full-time, hourly, nonexempt position, the annual salary range is $45,000-$55,000 dependent on qualifications/experience. Woodwell offers a generous benefits package and work life balance.

Falmouth, Massachusetts, 5 days/week

To apply, please send your cover letter addressing your experience…