Project Coordinator; EVOME

Mission:
Woodwell Climate Research Center (Woodwell Climate) conducts science for solutions at the nexus of climate, people, and nature. We partner with leaders and communities for just meaningful impact to address the climate crisis.

Woodwell Climate is a rapidly growing, top‑ranked, independent non‑profit climate research institute whose mission is to advance science‑based climate policies through scientific research and outreach. Our world‑leading research and impact helps individuals, organizations, corporations, communities, and nations understand the realities of climate change, recognize the impact on our planet, and embrace the urgent action needed to safeguard the future of life on Earth.

Join Woodwell Climate Research Center’s Evolving Meta‑Ecosystem Institute (EVOME) team as a Project Coordinator. EVOME is a large, National Science Foundation (NSF) funded, interdisciplinary research institute focused on ecological dynamics, integration, and workforce development. This position plays a key role in coordinating scientific, administrative, and logistical activities across multiple institutions, field sites, and research teams. As the Project Coordinator, you will work closely with EVOME leadership, investigators, trainees, and administrative staff to ensure smooth day‑to‑day operations and effective communication across the Institute.

This position offers the opportunity to contribute to a collaborative, interdisciplinary institute addressing ecological change and sustainability.

• Coordinate meetings, workshops, and project activities across EVOME teams and partner institutions to ensure the project is on schedule
• Provide administrative and logistical support including meeting arrangement, progress tracking and documentation
• Support NSF reporting and internal progress tracking (quarterly and annually) by collecting inputs, maintaining documentation, and preparing drafts
• Assist with budget tracking, subaward coordination, no‑cost extensions, and rebudget documentation in collaboration with administrative staff
• Maintain shared project timelines, records, and collaborative documents
• Serve as a point of contact for investigators, students, postdocs, and partner institutions
• Support onboarding of students, postdoctoral researchers, and research assistants
• Assist with field logistics, including travel, housing, and equipment coordination
• Track deliverables, deadlines, and action items to support timely project progress

• Research coordination, project management, or scientific program support experience
• Excellent interpersonal and communication skills are essential to proactively manage tasks and other people to meet firm deadlines
• Strong organizational and problem‑solving skills
• Ability to take initiative, and manage multiple tasks independently while working collaboratively in a team
• Workflow, automation, key metrics within project management
• Proficient with Google Workspace (Drive, Docs, Sheets, shared calendars)
• Project management knowledge and tools such as Asana
• Knowledge of financial or grants management systems such as Sage preferred
• Prior experience supporting NSF‑funded or interdisciplinary research programs as well as working across multiple institutions or field‑based research teams preferred
• Biology, ecology, conservation science, or a closely related field preferred
• Willing and able to travel to attend Institute meetings at various locations

• 2+ years of professional relevant experience
• Bachelor’s degree

The functions of this role are conducted indoors.

This role is paid on a salary basis. Typically, full‑time employees work 40 hours during a Monday through Friday workweek. However, this is a salaried position. Therefore, the individual is expected to work as required to complete the duties of the position. This may mean weekend hours and/or hours beyond 40 per week. Application review will begin immediately. Desired

Start Date:

February 2026.

Initial appointment 1 yr, with potential to extend for 4 years, depending on funding.

This is a full‑time,…