Bookkeeper

Overview

Location:

Davies High School. Position Type:
Support Staff / Office Assistant.

Schedule:

10 months (Monday through Friday, 7:00 am to 3:30 pm). Salary Range:
Group 4 from $19.64 to $24.63 per hour. Benefits Eligibility:
Benefits Eligible. Job Type: Full time.

Date Available:

08/05/2026.

To conscientiously and objectively serve the district and assist the principal in such a capacity as to relieve him/her of paperwork and other encumbrances specifically within the realm of financial bookkeeping.

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Receive and properly credit monies from all activities and fundraisers.
• Collect and keep accurate records of registration and activity fees.
• Track activity fee payments, update parking permit information, track homecoming shirts, student activities passes and yearbook sales.
• Process refunds for returns/duplicate payments, and request refund checks when applicable.
• Send in monthly credit card statements/receipts. Re-allocate charges through JP Morgan where applicable.
• Prepare deposits and take them to the bank; prepare and send cash receipts summaries for each deposit.
• Process all purchase orders; educate coaches and advisors on the PO process; forward receipts and invoices to AP; work with vendors on reconciling open invoices.
• Process orders for vendors set up with online FPS accounts (e.g., Amazon, Staples, Business Advantage).
• Request funds transfers and process journal entries.
• Prepare and manage cash boxes, seed money, concessions or fundraising cash boxes and official/worker vouchers for home events.
• Prepare 50/50 raffle deposits and record-keeping.
• Process payment vouchers for officials and workers at home events.
• Request W-9 and direct deposit information from new workers.
• Collaborate with Activities Secretary and HR on setting up new FPS activity workers; enter payment vouchers for game workers, officials, and lifeguards.
• Forward payroll additional pay requests; record keeping and disbursement of petty cash.
• Coordinate with Principals, Dept. Chairs, Coaches and Advisors on building, activity and fundraising accounts; email budget reports and verify fund availability prior to processing POs; assist with budget/cost analysis for field trips.
• Request budget revisions when applicable; work with Accounting on invoicing for lost items/fines.
• Provide general office support; assist students, teachers, parents, administrators, and visitors at the front counter; assist with phone inquiries.
• Assist parents with credit card transactions to process payments for lunch and activity fees; collaborate with Booster Club on fundraising accounts and waivers with Nutrition Services as needed.
• Review NSF checks and contact parents as needed for deposit.
• Maintain accuracy as a key component of successful job performance.

• High School Diploma or GED
• Minimum one year of previous office experience
• Ability to handle a multitude of responsibilities with minimal supervision
• Ability to communicate clearly and concisely, both orally and in writing

• Experience working with Google Docs
• Proficiency in Microsoft Office Suite, notably Excel

Application procedures and contact information reflect the Fargo Public Schools hiring process. Fargo Public Schools does not offer sponsor ships. Applicants must be legally authorized to work in the United States. EEO statements apply as required by law.