Office Administrator - Flint Group

As our Office Administrator, you'll be at the center of it all, ensuring our Fargo office runs smoothly while providing high-level support to our leadership team. You'll create a welcoming and efficient environment for employees and guests alike, manage daily operations with precision, and serve as a trusted partner to executives by anticipating needs, streamlining schedules, and facilitating communication across teams.

We're looking for someone who thrives on helping others, anticipates needs before they arise, and takes ownership of maintaining a space that reflects our professional, people-first culture.

What You'll Do

• Be the face of our office, warmly welcome visitors and direct them to the right team members.

• Keep operations seamless by answering calls, responding to emails, distributing mail, and preparing and shipping packages with efficiency and care.

• Provide executive support in managing calendars, scheduling meetings, and coordinating appointments for senior leaders.

• Support our people by assisting HR with new hire onboarding, workstation setup, and office orientation.

• Own office calendars by coordinating meetings, manage conference room bookings, and oversee internal events, including catering, setup, and teardown.

• Plan and support executive meetings and events, ensuring all logistics run smoothly.

• Coordinate travel logistics and arrange accommodations for visiting Flintsters and guests as well as coordinating executive travel arrangements and expense reporting.

• Manage supplies and vendors by maintaining inventory of office supplies, furniture, and equipment; oversee vendor relationships and facility maintenance.

• Uphold office presentation by taking pride in maintaining a clean, professional, and inviting office environment.

• Serve as liaison between executives, internal teams, and external stakeholders to facilitate clear communication and follow-through.

What You Bring

• 2+ years of office administration or related experience.

• Strong working knowledge of Microsoft Office Suite and general office systems.

• Exceptional organizational and time management skills; able to juggle multiple priorities.

• Confidentiality and professionalism in correspondence, documentation, and communications.

• Proactive problem solver who takes initiative and follows through.

• Trustworthy, professional, and comfortable handling confidential information.

• Positive, can-do attitude with a service-minded approach.

• Strong verbal and written communication skills.

• Ability to work effectively in a fast-paced, team-oriented environment.

Why You'll Love Working Here

• You'll be part of a collaborative, people-focused team that values initiative and teamwork.

• Every day will bring variety, no two days are exactly the same.

• You'll play a vital role in creating a welcoming environment that helps everyone at Flint Group do their best work.

• You'll have the opportunity to grow and develop within the Admin and HR teams, gaining exposure to a wide range of people and culture initiatives.

This is a full-time, benefit-eligible position located in our Fargo, ND office.