Administrative Assistant

The Administrative Assistant I provides administrative support to teams, departments, and groups in our West Fargo office, ensuring smooth and efficient delivery of services to our customers and stakeholders. The position may support multiple teams and locations and serves as an entry-level opportunity within our administrative support team.

As a 100% employee-owned company, we all share responsibility for making Moore Engineering a rewarding workplace while providing critical engineering services to communities around the region. At Moore Engineering, we care about each other, our clients, and the communities we serve. It’s this collective passion that drives excellence in everything we do.

• Welcome clients, guests, and visitors to the organization with a friendly and professional demeanor
• Answer multi‑line phone system (screening/transferring all inbound and interoffice calls for all offices)
• Distribute/prepares incoming and outgoing mail/packages (mass mailings)
• Schedule meetings and webinars, arrange meal requests, prepare conference/training rooms, arrange lodging and travel needs for employees
• Run office/project related errands, as needed
• Assist with purchasing of supplies; ensure supplies remain stocked
• Uphold Moore brand standards, including project folder structure and document naming standards

• Format/edit/proofread correspondence (letters/reports/forms/templates/etc.)
• Assist with project manual setup (front ends/specifications/reports/etc.)
• Create compiled documents for plans, specifications, reports, etc.)
• Manage online bidding process (advertising/uploading/distribution/bid opening)
• Construction Contract Administration
• Prepare Contracts and ensure contract is fully executed between Owner and Contractor
• Assist with preparation of financial workbook docs for projects
• Assist with construction documentation (change orders/work orders/punchlists/etc.)
• Assist with project closeout
• Assist with project production (printing/binding)

• Assist with conferences/community events
• Assist with coordination of strategic services (HR/Marketing/IT/Accounting)
• Assist with the planning/execution of company events for respective office(s)
• Coordinate with vendors to order office supplies/equipment
• Serve as a resource to employees for inquiries regarding software/programs
• Other Duties as Assigned

• High school diploma/GED or the equivalent combination of education and experience
• Prefer prior administrative support experience in a professional environment
• Proficient in Microsoft 365 and Adobe Suites
• Ability to effectively communicate with all levels of the organization
• Ability to multi-task and effectively prioritize numerous projects simultaneously
• Ability to make routine decisions within defined parameters
• Ability to work overtime, if necessary
• Must have a valid driver’s license and be insurable

The culture at Moore Engineering, Inc. is built on our shared core values – Respect, Integrity, Accountability, Loyalty, and Kindness.

• Respect means that we honor our co-workers, appreciate cultural differences and value all viewpoints brought in good faith.
• Integrity means we remain consistent and honest, and uphold our obligation to the health, safety, and welfare of the people at the center of our work.
• Accountability means we take responsibility for our actions, to commitments we make, and to our role in creating company success.
• Loyalty means we are dependable and faithful. Our relationships are built on earned mutual trust.
• Kindness means we care for each other and strive to enhance the human condition for our co‑workers, friends, families, and communities.

These values differentiate how we successfully do what we do. We hire, separate, review, reward, and recognize our teammates based on these characteristics, so it’s important that you share these values to be part of our team.

Required

• High School or better

Required

• Software-Adobe DC/Professional
• Software - Microsoft 365

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.