Office Coordinator - Part Time

About Us

"Inspired by Spaces, Empowered by People." At Enclave, we don't just build structures; we cultivate environments where our partners, team members, and communities flourish. Our very name reflects our essence - creating distinct spaces that inspires growth and success. As a unified real estate investment firm, Enclave brings together exceptional development, construction, and property management expertise to specialize in multifamily, industrial, and commercial developments across the Midwest and Mountain West.

Our Growth Story:
Since our founding in 2011, we’ve expanded to over 250 team members, completing more than 150 projects and managing assets exceeding $1.75 billion. Our rapid growth is a testament to the innovative and collaborative spirit that drives everything we do. For six consecutive years, Enclave has been recognized as one of the 50 Best Places to Work. This accolade reflects our commitment to fostering an environment where everyone feels valued, supported, and inspired to excel.

Office Coordinator - Part Time

The Part Time Office Coordinator is a key member of our administrative team, responsible for maintaining the smooth and efficient operation of the office environment. This role is central to ensuring that the office runs seamlessly by overseeing front desk activities, managing office inventory, maintaining cleanliness in shared spaces, and supporting day-to-day office functions. If you are organized, detail-oriented, and enjoy providing support to others, this could be the perfect role for you.

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Ensure the lobby and reception area are clean, welcoming, and organized at all times.
• Answer phone calls, direct them to the appropriate team members, and handle inquiries with efficiency and courtesy.

• Manage office supplies inventory, ensuring that necessary items such as paper, pens, cleaning materials, and coffee supplies are well-stocked.
• Order supplies and coordinate deliveries, ensuring timely replenishment of essential office items.
• Track usage of office supplies and work within budget constraints to maintain an efficient, well-stocked office environment.

• Oversee conference room reservations, ensuring all meeting requests are handled in a timely and efficient manner.
• Keep track of conference room calendars and assist employees with booking rooms for meetings.
• Prepare meeting spaces by ensuring the room is clean, organized, and set up with the necessary equipment (e.g., projector, markers).

• Maintain cleanliness and organization of shared office areas, including lobbies, conference rooms, break rooms, and hallways.
• Ensure coffee machines, break areas, and common spaces are regularly cleaned and stocked with necessary supplies.
• Coordinate with janitorial staff for any major cleaning or maintenance requests.

• Sort, pick up, and distribute incoming mail, packages, and deliveries.
• Ensure outgoing mail is properly prepared, addressed, and delivered to the correct courier in a timely manner.
• Track and manage office packages, ensuring that they are received and delivered to the appropriate team members.

• Keep the breakroom clean and organized, ensuring that appliances like the microwave, refrigerator, and coffee machine are well-maintained.
• Replenish snacks, beverages, and other items to ensure a comfortable and inviting break space for staff.

• Assist with reviewing monthly employee benefit invoices to ensure accurate coding and allocation to appropriate accounting cost centers before submission in accordance with established accounting procedures.
• Support benefit audit activities by assisting with data gathering, document preparation, and verification of benefit-related information to ensure accuracy and completeness.
• Assist Human Resources with maintaining compliance-related materials, including posting and updating required federal, state, and workplace labor law posters in designated locations.
• Provide administrative support for employee events, meetings, and engagement initiatives, including coordination of logistics, scheduling, communication support, and vendor interaction as directed.

• Perform other duties as assigned in support of office operations, Human Resources, and organizational needs.
• All employees are responsible for the general upkeep of work and shared spaces.
• Punctual and regular attendance is required of all employees.

• Organized and able to effectively manage multiple tasks in a fast-paced office environment.
• Friendly, approachable, and professional when interacting with visitors, employees, and external partners.
• Strong communicators with excellent verbal and written communication skills.
• Comfortable handling a variety of…