Executive Assistant - Pharmacy

Work environment

This role is open to a hybrid, or in-office working schedule. We empower our employees to find a work style that is best for them.

• The estimated starting pay range for this role is $29.00 - $37.00/hour. Offers to candidates are based on various factors such as previous experience, qualifications and internal equity.
• Opportunities for continued salary growth through performance-based incentive programs.
• Pay Level: 022
• FLSA Category:
  Nonexempt
  - Hourly

The Executive Assistant performs advanced, diversified and confidential duties controlling the flow of work and information to accomplish objectives, using sound judgment and discretion. This position manages multiple tasks and projects with competing priorities and deadlines, prepares and initiates various communications, and schedules appointments, meetings and travel itineraries.

• Organizes, prioritizes, and controls the flow of work and time‑sensitive information in order to proactively accomplish the objectives of the supported executive(s) in a timely manner.
• Leads or participates on special projects, cross‑functional teams and committees. Performs research, collects data and prepares information for special projects and initiatives, as requested.
• Provides administrative support for assigned area(s) such as supply ordering, coordinating schedules, travel arrangements, events and expenses as needed.
• Functions as the key administrative resource for the assigned area(s). Provides guidance and advice on administrative matters to executives, management or other staff.
• Organizes and composes a variety of communication materials including interoffice communications, presentations, contracts, letters, agenda items and other materials. Reviews and proofreads a variety of documents and creates reports, charts and other materials using data management techniques to format, enter, edit, print and file information.
• Assists with creating and preparing policies and procedures. Understands business priorities and proactively looks for ways to improve processes to create efficiencies.
• Assists with maintaining workload within the team, when requested.
• Performs work under minimal supervision. Handles complex issues and problems and refers only the most complex issues to higher‑level staff.
• Coaches and mentors department staff and collaborates with leadership to support strategic goals within the team.

• An associate's degree in business, human resources, healthcare administration or related field is required. A bachelor's degree is preferred.
• 5 years of administrative or related experience is required.
• Experience supporting executive level management is strongly preferred; ideal candidate must demonstrate the ability to take initiative, anticipate needs and exercise independent and sound judgement.
• Strong attention to detail and accuracy with the ability to produce high‑quality, error‑free work.
• Effective verbal and written communication skills, with the ability to convey information clearly and professionally.
• Demonstrated attentiveness and active listening skills to understand needs and respond appropriately.
• Ability to prioritize and organize work effectively while managing multiple tasks and deadlines.
• Advanced problem‑solving skills with the ability to analyze issues, identify solutions, and resolve challenges independently.
• Flexibility and adaptability to adjust to changing priorities, deadlines, and business needs.

Equivalent combination of education, experience or training determined to be acceptable by Human Resources may be substituted, unless regulated by contract or program standards.

• Affordable medical, dental and vision coverage accepted throughout the United States.
• Employer funded Lifestyle Spending Accounts and Health Savings Accounts. Voluntary employee contributions to Health Savings Accounts and Flexible Spending Accounts.
• Employer‑paid life and disability insurance.
• 401(k) retirement plan with company match and immediate vesting.
• Paid holidays, paid time off (PTO), PTO donation program, and paid parental leave.
• Voluntary benefits including Accident, Hospital Indemnity, Critical Illness,…