Executive Assistant

Executive Assistant – Development & Legal

Fulltime hourly position (32-40 hours per week) with competetive wage and benefits

Reports to:

Construction Development & In-House General Counsel

We are seeking a highly organized and dependable Executive Assistant to provide administrative and coordination support to a Construction Developer and In-House General Counsel. This role is focused on calendar management, scheduling, document organization, communication, and follow-through across development and legal functions.

The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced, confidential environment. This position is execution- and coordination-focused and does not include contract drafting, legal analysis, or budget ownership.

Support the mission and vision of Roers and demonstrate the competencies as defined for this position.

• Manage complex calendars and communications for two senior leaders (with competing priorities at times); assisting to ensure priorities stay on track
• Bring precision, professionalism, and discernment to every interaction – demonstrating sound judgement, confidentiality, and thoughtful approach in representing the company

• Coordinate internal and external meetings, including site visits and legal calls
• Prepare agendas, meeting materials, and briefing documents
• Track follow-up items and ensure timely completion
• Handle travel arrangements and expense reporting
• Serve as a gatekeeper for scheduling requests and communications

• Schedule project-related meetings, site visits, and consultant calls
• Track high-level project milestones and key deadlines
• Organize development-related documents such as drawings, permits, and correspondence
• Act as a logistical point of contact for architects, consultants, and vendors
• Support smooth coordination between internal development teams and external partners

• Maintain calendars and deadline reminders for legal matters
• Organize and file legal documents, including NDAs and correspondence
• Coordinate document execution and signature workflows
• Schedule meetings with outside counsel and internal stakeholders
• Support confidentiality and document-handling protocols

• Track cross-functional action items and follow up on behalf of executives
• Support alignment between development and legal teams through scheduling and communication
• Prepare concise meeting summaries and executive briefing materials
• Assist in maintaining administrative tracking tools and simple dashboards
• Identify recurring administrative bottlenecks and elevate them appropriately

• Maintain well-structured digital filing systems and version control
• Ensure documents and information are easily accessible to executives
• Communicate professionally with internal and external stakeholders
• Handle sensitive and confidential information with discretion

• 3–5 years of experience as an Executive Assistant or Administrative Assistant
• Experience supporting multiple senior leaders simultaneously
• Strong organizational, time-management, and follow-through skills
• Excellent written and verbal communication
• High attention to detail and reliability
• Proficiency with Microsoft Office or Google Workspace
• Comfort working in deadline-driven, confidential environments

• Exposure to construction, real estate, or legal environments
• Experience with Docu Sign or similar tools

This role focuses on execution, coordination, and administrative follow-through. It does not include:

• Contract drafting or legal analysis
• Budget management or financial oversight
• Strategic decision-making or independent authority