Administrative Assistant

FLSA status: Full-time, Non-exempt

Salary Start: $19/hour Depending on Expierence

Work Location: On-site

* All team members are expected to learn and operate within EOS™ (Entrepreneurial Operating System) accountability principles and the Easterseals & Goodwill Industries International (GII) Donated Goods Retail (DGR) operating model.

Reports to: VP of Programs

FLSA status: Full-time, Non-exempt

Salary Start: $19/hour Depending on Expierence

Work Location: On-site

* All team members are expected to learn and operate within EOS™ (Entrepreneurial Operating System) accountability principles and the Easterseals & Goodwill Industries International (GII) Donated Goods Retail (DGR) operating model.

N/A

The Administrative Assistant at Easterseals Goodwill ND Inc. (ESGWND) will assist the leadership team and program coordinators in maintaining efficient andwell-organized regional offices.

• Support leadership with calendars, schedules, travel, accommodations, and communications.
• Draft emails, memos, reports, and other correspondence.
• Prepare meeting materials and compile meeting minutes.
• File and retrieve corporate records, documents, and reports.
• Coordinate maintenance of office equipment and systems.
• Perform other assigned administrative duties.
• Manage office communications and support organizational goals through professional customer service.

• Welcome visitors and direct them appropriately.
• Monitor office entrances, phones, and general inquiries.
• Maintain exceptional customer service standards.
• Manage incoming and outgoing mail and correspondence.
• Order, receive, distribute, and inventory office supplies, equipment, and forms.
• Maintain accurate postage and inventory records.

• Schedule and coordinate meetings, trainings, onboarding activities, and related logistics.
• Arrange travel, lodging, materials, and catering as needed.
• Support new hire onboarding paperwork and documentation.
• Track and maintain staff training records and required documentation.
• Verify annual employee credentials, including driver's licenses, insurance, and other required licensures.
• Communicate with employees and leadership to ensure timely completion of workforce requirements.

• Maintain confidentiality and safeguard sensitive information.
• Administer records management systems in accordance with retention requirements and organizational policies.
• Oversee record control, storage, retrieval, and purge processes.
• Ensure documentation is accurate, complete, and readily accessible.
• Promote and support ESGWND's Mission, Vision, and Values.
• Demonstrate commitment to helping individuals lead lives of equality, dignity, and independence.

• Provides comprehensive administrative support and ensures efficient day-to-day office operations.

• Ensures a professional, welcoming, and organized office environment while maintaining supplies and resources.

• Coordinates organizational events and supports employee onboarding, compliance, and training processes

• Maintains organizational records, protects confidential information, and promotes ESGWND's mission and values.

• High school degree / GED
• Basic safety and first aid knowledge preferred.

• Communicate both in person and by telephone
• Use hands and fingers to handle, feel, or operate standard office equipment
• Reach with hands and arms
• Lift up to 25 pounds
• Vision abilities include close and distant focus
• Noise level is typically moderate; may on occasion be exposed to loud sounds and distracting noise levels
• Must have the ability to drive throughout the state

• Access to desktop
• Phone line

• Ability to follow all ESGWND’s policies and procedures and safety standards.
• Ability to solve problems independently while working in a fast-paced team environment.
• Maintain all required training and ensure all documentation is completed accurately.
• Ability to follow written, oral, or visual instructions with good judgment.
• Strong communication, teamwork, and problem-solving skills.
• Ability to work efficiently in a fast-paced environment.
• Interact…