Office Coordinator

Overview

We are seeking a friendly, organized, and proactive Office Coordinator to serve as the welcoming face of our company while supporting a variety of office, facilities, safety, and accounting functions. This role is ideal for someone who enjoys creating a positive office experience, staying organized, and helping keep operations running smoothly.

• Welcome and assist visitors in a warm, professional manner
• Answer and direct phone calls and emails
• Maintain a clean, organized reception area and shared spaces
• Manage incoming and outgoing mail, packages, and deliveries
• Provide general administrative support, including filing, data entry, and document preparation
• Assist with scheduling meetings, conference rooms, and company events
• Assist employees with coordinating and booking travel arrangements, ensuring accuracy, cost‑effectiveness, and adherence to company travel policies.
• Assist with basic accounting tasks
• Support the Executive Assistant with a variety of administrative and operational tasks to ensure efficient workflow and timely completion of departmental priorities.
• Responsible for coordinating and ordering snacks, meals, and refreshments for meetings, events, and office activities.
• Serves as a member of the event committee and assists with planning, coordination, and completion of tasks related to company meetings and events

• Support daily office operations and supply inventory
• Assist with coordinating maintenance requests, vendor visits, and service appointments
• Monitor office equipment and ensure work spaces are well-maintained

• Assist with safety documentation and internal compliance processes
• Help coordinate safety communications and trainings
• Support ongoing initiatives to maintain a safe and compliant workplace

• Provide administrative support across departments as needed
• Identify ways to improve processes and office efficiency
• Take on additional tasks to support team and organizational success

• Degree in Business Administration, Administrative Support, or a related field preferred.
• 3+ years of administrative support experience preferred, 1+ years of administrative support required.
• Strong proficiency in Microsoft Office and general office technology
• Excellent oral and written communication skills
• Outstanding organization and attention to detail
• Ability to work effectively with individuals across diverse backgrounds
• Must be able to sign a non-disclosure agreement

Full Time/Benefited

• Competitive salary $52,000 to $60,000, depending on experience
• 100% employer-paid healthcare, vision, dental, disability, and life insurance
• Generous PTO: 16 days annually, 14 paid holidays, and 12 paid sick days
• 401(k) with up to 5% employer match starting day one
• Additional optional benefits including HSA, FSA, and an Employee Assistance Program