Asst Director of Events and Programs

Assistant Director of Events and Programs

The North Dakota State University Foundation seeks mission-driven individuals interested in joining a growing team dedicated to connecting people, developing partnerships, teamwork, accountability, transparency, stewardship, communication, and service. The Foundation invites candidates for an Assistant Director of Events and Programs, full-time non-exempt (hourly) position. Possible titles are Assistant or Associate Director and will be determined based upon qualifications. The North Dakota State University Foundation is a separate 501(c)(3) organization which exists to maximize advocacy and philanthropy to support NDSU.

We connect people who are passionate about NDSU and improving the lives and outcomes of North Dakotans and the world. We are an organization of sixty-five team members and growing. If you enjoy non-profit work, are inspired by our mission, love to collaborate with your colleagues, and are ambitious to develop as a professional, we welcome you to apply.

Our team members enjoy a highly competitive total compensation package including company paid health insurance, a defined contribution account funded at 9.5%, generous paid time off, abundant professional development opportunities, plus elective dental and vision plans.

This position may be eligible for hybrid work following a period of onboarding. This position will remain open until filled. To be considered, applicants must apply online through the NDSU Foundation employment site and include a cover letter and resume.

Position Summary:

This Assistant Director of Events and Programs will plan, manage, and execute NDSU Foundation's outreach events and activities. They will provide meeting and event planning support services to university, private, and corporate clientele as needed. This position works collaboratively with other Foundation staff and campus faculty/staff to develop and implement events, which support Foundation objectives. Schedule includes travel as well as evening and weekend assignments.

Essential Duties and Responsibilities:

• Event Management
• Work cooperatively with internal and external clients to plan and execute alumni and donor experiences
• Support the procurement and negotiation of contracts for high-quality meetings and events, including but not limited to: space, guest room accommodations, ground transportation, décor, entertainment, food beverage, audio visual equipment
• Provide logistical support for all aspects of meetings and events (i.e. physical setup/layout, menu planning shuttle service, parking, etc.)
• Communicate and manage event volunteer committees regarding meetings, agenda items, setting and reaching committee goals and providing event updates.
• Create and monitor event and meeting planning timelines and work collaboratively to align with associated project timelines
• Work collaboratively with Foundation staff to create an engaging and meaningful program
• Manage panelists, speakers, sponsors and other special guests related to the event program
• Provide on-site support for meetings and events which may include overnight/weekend travel to and from events
• Manage and maintain equipment and materials for events/activities
• Assist with establishing the event registration processes
• Work with senior leadership to create curated event invite lists
• Collaborate with the Marketing Communications team to develop dynamic and creative marketing strategies and materials to enhance events and activities
• Manage specific event software to execute various events
• Constituent Relations
• Provide exceptional customer service to internal and external clients
• Demonstrate a cooperative and courteous manner toward staff, constituents, alumni, families, and visitors, in person, by phone and electronically
• Independently manage a wide variety of inquiries from internal and external constituents
• Schedule and oversee staff, alumni, and volunteers for event support
• Attend Foundation sponsored activities/events to ensure a high-quality participant experience
• Assist and collaborate with NDSU partners on college/department activities and events
• Administration
• Utilize established tools and processes to initiate events…