Subcontract Specialist

Subcontract Administrator

Responsible for drafting, creating, and issuing project specific subcontracts upon receipt of approved requisitions, communicating with subcontractors on the development of contract documents, including terms and conditions and technical exhibits, coordinating with Commercial Services leadership, Legal, and Operations if negotiations are needed related to contracts. This position will also follow and maintain processes and systems utilized by the company to perform subcontract administrative tasks and functions, work collaboratively across the organization and actively support the company's values and beliefs.

Location & Travel Details:
This role can be located in any of the following corporate offices:
Phoenix-AZ, Fargo-ND, Indianapolis-IN, Clinton-IN. It is a hybrid position allowing partial remote work.

Company Overview

Mas Tec Renewables, comprised of Wanzek Construction, IEA Constructors and White Construction, combines over 20+ years of renewable energy construction experience. Depending on your position and project, you may work for one or more of our companies over your career with us.

We embrace diverse perspectives among our employees and across all levels of our business, including our suppliers, community partners, and clients. We have built a multidimensional workforce that brings valuable differences in perspectives, work ethics, and approaches to our organization. By collaborating across departments, we foster innovation and encourage everyone—from interns to executives—to share their ideas and make an impact. Our goal is to create a respectful work environment where all employees feel valued, included, and empowered to become innovative leaders in our industry.

The Mas Tec Renewables market sector is part of the Mas Tec Clean Energy & Infrastructure business segment. Mas Tec's Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings.

Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.

Mas Tec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Essential Job Functions:

• Create various subcontract agreements with necessary exhibits, attachments, terms and conditions from approved requisitions on projects as assigned
• Verify requisition data and clarify unclear items through timely and detailed communications with requisitioners, subcontractors, and other stakeholders
• Create contracts with minimal guidance
• Utilize company master agreements in the creation of applicable contracts
• Recognize deviations and assist with subcontractor negotiation on project specific contract terms and conditions while elevating issues to Commercial Services, Legal, or Operational leadership as applicable
• Communicate with Commercial Services, Legal, Permitting, and Insurance to ensure subcontractor requirements are captured in subcontract agreements
• Adhere to and provide input to Commercial Services leadership on company guidelines related to subcontract creation and approvals
• Track work order and change order completion through all approval and execution stages to ensure it is invoiceable and interfaced with accounting
• Assist in creating and analyzing data related to key performance indicators
• Enter and maintain all pertinent data in the company Enterprise Resource Planning (ERP) systems and project management platforms
• Communicate work order or subcontract information to accounting for receiving report verification and to support processing of necessary payables
• Support project closeout
• Other duties as assigned

Education and Work Experience Requirements:

• Associates or Bachelor's degree in supply chain, business, paralegal, construction management or related field preferred
• Three to five years of experience in procurement, supply chain or business-related field in the construction industry
• Experience using Procore for construction/EPC industry and/or supply chain preferred

Knowledge, Skills and Abilities Required:

• Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company's Zero Injury principles
• Strong data analysis and problem-solving skills
• Strong written and verbal…