Development Coordinator\Admin Assistant

The North Dakota State University Foundation seeks mission-driven individuals interested in joining a growing team dedicated to connecting people, developing partnerships, teamwork, accountability, transparency, stewardship, communication, and service. The Foundation invites candidates for a Development Coordinator  Admin Assist
ant, full-time non-exempt (hourly) position. This is a great opportunity for someone earlier in their administrative support career. The North Dakota State University Foundation is a separate 501(c)(3) organization which exists to maximize advocacy and philanthropy to support NDSU. We connect people who are passionate about NDSU and improving the lives and outcomes of North Dakotans and the world. We are an organization of sixty team members and growing.

If you enjoy non-profit work, are inspired by our mission, love to collaborate with your colleagues, and are ambitious to develop as a professional, we welcome you to apply. Our team members enjoy a highly competitive total compensation package including company paid health insurance, a defined contribution account funded at 9.5%, generous paid time off, abundant professional development opportunities, plus elective dental and vision plans.

This position may be eligible for hybrid work following a period of onboarding. This position will remain open until filled.

The Development Coordinator supports the mission and beliefs of the Foundation by working to enhance and support fundraising efforts through individualized support of directors/managing directors of development. This role offers assistance for the day-to-day operations of the directors/managing directors of development through a range of duties in administrative, clerical, and technical areas.

• Provide support to the development functions of the organization
  • Assist with the day-to-day and monthly activities identified with the director, managing director and/or vice president of development to advance movement of prospect/donor through respective stages of the donor cycle — may include but not limited to providing requested materials for prospect/donor visits, and creating and/or proof-reading correspondence for mailings and process as requested
  • Collaborate with other departments, internal and external, to complete projects, tasks, and direct inquires and provide follow-up where needed
  • Provide large project assistance by scheduling and attending strategy meetings: track progress, maintain momentum and coordinate needed reports and information
• Assist directors of development (fundraising professionals) with tasks tied to their assigned portfolios
  • Utilize donor database (Salesforce Ascend) to confirm and/or enter actions and next step(s) and provide follow-up where needed
  • Submit director of developments’ requests for donor research and portfolio moves management
  • Assist in verifying status of prospects in portfolios
  • In partnership with directors of development, help formulate and implement strategies to build enduring relationships and steward donors
• Offer direct administrative support to assigned directors of development
  • Conduct bi-monthly/monthly one-on-one meetings with directors of development
  • Schedule and coordinate meetings with Foundation staff, campus partners and other individuals as requested, including room and technology set-up as needed
  • Prepare, review, and submit appropriate paperwork for monthly expense report to reconcile development coordinator’s and/or each director of development’s credit card statement
  • Assist directors of development with meetings and travel plans as needed including transportation, hotel, and other accommodations
  • Assist development team with on- and off-site needs; mailings, printings, running errands, and gathering supplies
  • Provide support within the on-boarding and/or off-boarding process for directors of development
• Support other development operations functions
  • Assist with greeting all incoming traffic to the Foundation and responding to inquiries
  • Maintain development coordinator manual and related processes
  • Assist prospect management with reports and projects as needed
  • Offer backup…