Senior Deputy Recorder

Job Summary

OPEN TO INTERNAL RICE COUNTY EMPLOYEES ONLY.

Works independently and with great attention to detail to implement, recommend, and maintain policies and procedures. Serves as the subject matter expert related to the area of assignment and acts as lead passport agent, reviewing work performed by Records Services Specialists to assure quality. Provides customer service to the public, representatives of private firms and government agencies, answering questions and processing applications for land records, birth and death records, passports, marriage licenses and certificates, and other miscellaneous documents.

Monitors office supplies, assists with department administration, and participates in high-level discussions to determine appropriate actions that lead to positive outcomes.

• Lead passport agent and reviews work performed by Records Services Specialists to assure quality.
• Train new employees, monitor quality of work, attend monthly meetings with the Minneapolis Passport Agency, and initiate changes to policies and fees.
• Act as third in command behind the Chief Deputy Recorder and County Recorder, performing assigned duties of those positions.
• Monitor office supplies and ordering.
• Provide customer service to the public, private firms, and government agencies, and process applications for land records, vital statistics, passports, marriage licenses, and other legal documents.
• Analyze, record, and maintain comprehensive department files; contribute to high‑level discussions on case specifics.

• Assist customers with land records, accepting and processing documents via walk‑ins, mail, and electronically.
• Process, assemble, review, and file vital documentation and records received by mail and in person.
• Assist the public and provide customer service for the department.
• Assist with department administration.
• Perform other duties as necessary.

• Minimum two years of post‑secondary education in Office Management, Administrative Assistant, Secretarial Science, Accounting, or related field such as Real Estate or Title Closing (Specialist, Assistant, Processor, or Coordinator) or equivalent combination.
• Two to three years of experience as a Records Services Specialist or equivalent.
• U.S. citizenship required.

• Two years of post‑secondary education in Office Management, Administrative Assistant, Secretarial Science, Accounting, or related field such as Real Estate or Title Closing (Specialist, Assistant, Processor, or Coordinator) or equivalent combination.
• Four to five years of experience as a Records Services Specialist or equivalent.

The Senior Deputy Recorder is appointed by the County Recorder/Registrar of Titles; deputized, endorsed, and recorded with a Certificate of Appointment and Oath of Office. All passport agents must be U.S. citizens, complete annual training, and submit certifications to the County Recorder. Documentation is required with each passport facility annual certification.

$29.60 – $30.95 per hour / GU Unit – Grade 9.

Normal business hours are 8:00 am – 4:30 pm, Monday – Friday. Hours are full‑time, 40 hours per week.

Rice County offers a complete benefit package including medical, dental, life insurance, pension, holiday, vacation, sick leave, and long‑term disability insurance. County employees are eligible for the Public Service Student Loan Forgiveness (PSLF) program.

For additional information, visit the Rice County website: https://(Use the "Apply for this Job" box below)./Benefits