Office and Administrative Specialist, Senior

Job Information

• Location:
  
  Faribault
• Telework Eligible:
  Yes
• Job
• Full/Part Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Who May Apply:
  Open to all qualified job seekers
• Date Posted: 07/16/2026
• Closing Date: 07/22/2026
• Hiring Agency/Seniority Unit:
  Direct Care and Treatment / DCT EMSOCS AFSCME
• Division/Unit: MSOCS Admin / CBS EOT Support
• Work Shift/
  
  Work Hours:
  
  Day Shift
• Days of Work:
  Monday - Friday
• Travel Required:
  
  Yes, to meetings and on site as needed
• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
• Classified Status:
  Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area:
  Faribault and Owatonna, MN
• FLSA Status:
  Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities:
  Yes

As an Office Administrative Specialist Senior, you’ll coordinate and support the day-to-day operations of Community Based Services by ensuring smooth and efficient hiring, onboarding, and training experience for new employees across Minnesota. You’ll manage administrative processes from the time candidates are hired through successful completion of New Employee Orientation (NEO), including coordinating logistics, preparing training materials, completing advance and follow-up activities, and providing first-day support to Learning and Development staff and CBS leadership.

This role requires collaborating closely with Learning and Development to ensure administrative training centers are fully prepared for training sessions and support supervisors and managers with employee scheduling.

In addition, provide administrative support for financial operations by distributing financial reports, resolving discrepancies, assisting sites with budget-related questions, and participating in budget review meetings. This role requires strong organizational skills, attention to detail, effective communication, and the ability to coordinate multiple priorities while supporting employees and leadership across a statewide organization.

• Accounting/Budgeting/Expense skills sufficient to monitor and interpret department budget reports, ensure appropriate documentation for all department budget and revenue activities, and create Electronic Inter-Office Requisition s (EIOR).
• Customer service skills sufficient to provide accurate and appropriate information in a professional manner to clients, internal and external customers in person, on the phone, and/or via e-mail.
• Data entry performance skills sufficient to efficiently utilize e-mail, draft correspondence, maintain database records, and produce training materials.
• English language skills sufficient to effectively read, comprehend, and write correspondence with proficiency in spelling, grammar, and punctuation; and to communicate effectively with diverse co-workers, customers and the general public.
• Math skills sufficient to accurately perform basic mathematical calculations (add, subtract, divide, and calculate averages).
• Physical demands include ability to lift, stand, sit, pull, and stoop;
  Ability to move paper and batched documents of up to 20 pounds;
  Ability to move arms on a continual basis sufficient to open mail, sort, and file.
• Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
• Typing/Keyboarding skills sufficient to compose correspondence, format documents, and create reports, presentations, charts, and graphs.
• Work processing skills to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts.

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost…