Event Coordinator; Southwest

VARSITY SPIRIT, A VARSITY BRANDS COMPANY - THE DRIVING FORCE IN SPIRIT ACROSS CHEER, DANCE, BAND AND YEARBOOK

For over 50 years, Varsity Spirit has been the leading global source for all things spirit, including cheerleading, dance team, performing arts and yearbook. Focused on safety, entertainment and traditional school leadership, Varsity Spirit’s 5,000+ employees are dedicated to celebrating school spirit. A leader in apparel innovation, educational camps, clinics, competitions, and yearbook, Varsity Spirit impacts more than a million athletes each year.

At Varsity Spirit, the safety and wellbeing of the young people we serve is of the utmost importance. Since our inception 50 years ago, we have been – and remain – steadfastly committed to doing our part to create a safe and positive environment for our participants’ physical, emotional, and social development, and promoting an environment free from abuse and misconduct.

Varsity has a zero tolerance for abuse in its programs, events, and associated business activities. Varsity is committed to reporting all suspicions, allegations, and incidents of abuse in full accordance with local laws and reporting requirements.

Onsite

14460 Varsity Brands Way, Farmers Branch, TX 75244 or 201 Spruce Dickinson, TX 77539

This position is not eligible for relocation assistance
. Candidates must currently reside within a reasonable commuting distance of our (Farmers Branch, TX) location and be able to work onsite as required. Shift hours Monday through Friday in office 8am-5pm. During the peak event season, which runs from October through May
, the individual should anticipate being available 2–3 weekends per month to support event operations. This role requires significant travel and flexibility. Regular event travel and attendance at staff meetings and training are essential components of the position. Event travel will frequently include overnight stays. Event travel (30-40%) and attendance at staff meetings & training required.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Varsity Brands is looking to hire a Event Coordinator – in Farmers Branch. The Event Coordinator is an important member of our Varsity Spirit operations team, ultimately responsible for planning, coordinating, and executing assigned competitions while ensuring operational excellence, financial performance, safety, and customer satisfaction.

This role manages event budgets, staffing, vendor relationships, venue logistics, and cross‑functional partnerships throughout the event lifecycle. Serving as the primary operational lead for assigned events, the Event Coordinator drives successful event execution through detailed planning, effective communication, sound decision‑making, and leadership of onsite event staff responsible for ensuring that their given events achieve goals in various areas including safety, event profitability, operational efficiencies, and overall customer and staff satisfaction.

This person should be analytical, organized, detailed and process driven.

• Establish event budgets during the planning season based on divisional goals and historical event margins; manage within approved budgets and reforecast as needed throughout the season.
• Actively review, analyze, and negotiate vendor pricing that will convert to actuals against budget.
• Determine and direct departmental spending with direct impact on event…