Warehouse & Inventory Control Specialist

Position: WAREHOUSE & INVENTORY CONTROL SPECIALIST
Department:
Logistics

Reports to:

Logistics ManagerFLSA Status:
Hourly Summary The  Warehouse & Inventory Control Lead is a hands-on ownership role responsible for the accuracy, security, organization, and daily control of warehouse inventory, tools, test equipment, and jobsite material movement. This position serves as the onsite gatekeeper for material entering and leaving the warehouse, maintains timely and accurate SAP transactions, leads routine cycle counts and inventory audits, and ensures company tools are complete, serviceable, and within required calibration.

The role partners professionally with Project Management, Logistics, Operations, Purchasing, Finance, and field teams while maintaining consistent onsite warehouse coverage during standard business hours.

Primary Responsibilities Warehouse Operations & Organization Own day-to-day warehouse operations including receiving, verification, labeling, put-away, storage, picking, staging, issuing, returns, transfers, surplus, and disposition activities.

Maintain clearly defined storage locations, staging zones, quarantine areas, return areas, and project-specific material areas so inventory remains identifiable, traceable, secure, and easy to locate.

Maintain a clean, orderly, safe, and audit-ready warehouse using consistent housekeeping and 5S-style organization practices.

Ensure warehouse coverage is maintained Monday-Friday from 7:00 a.m.

- 4:00 p.m.; jobsite deliveries are not a primary responsibility of this position.

Inventory Control & Audit Ownership Maintain accurate physical and system inventory by ensuring material movements are recorded at the time they occur and supported by required documentation.

Develop and execute routine cycle-count schedules, monthly spot audits, and formal inventory counts; prioritize high-value, high-usage, and historically problematic items.

Research inventory variances, identify root causes, document corrective actions, and escalate recurring process failures or unresolved discrepancies to leadership.

Control access to inventory and prevent material from leaving the warehouse without proper project/job identification, authorization, quantity verification, and system transaction.

Manage project returns, unused material, surplus, damaged goods, and nonconforming material so each item has a documented disposition and accurate inventory status.

Tool, Tester & Equipment Management Own the tool-control process for company tools, testers, ladders, specialty equipment, and related accessories from issuance through return.

Maintain an accurate tool register and checkout history, including assigned employee/project, issue date, return date, condition, and current location.

Perform routine tool audits for wear and tear, damage, missing parts/accessories, cleanliness, battery condition, and general readiness for field use.

Track calibration requirements and due dates for applicable testers and equipment; coordinate calibration, repair, replacement, or service and quarantine items that are expired, damaged, incomplete, or unsafe.

Maintain calibration records, service documentation, and tool status so field teams receive complete and ready-to-use equipment.

SAP, Documentation & Process Compliance Use SAP as the system of record for receiving, inventory movements, transfers, issues, returns, adjustments, and other applicable material transactions.

Maintain accurate supporting records such as packing slips, transfer documentation, inventory count sheets, tool logs, calibration records, and discrepancy documentation.

Follow established inventory, warehouse, and material-control procedures consistently and reinforce process compliance with internal teams.

Identify process gaps and recommend practical improvements to increase inventory accuracy, traceability, accountability, and service to the field.

Internal Customer Support & Coordination Serve as the primary onsite warehouse contact for Project Managers, Logistics, Operations, Purchasing, Finance, and field leadership regarding inventory availability, material status, staging readiness, returns, and tool availability.

Communicate professionally and proactively when requests are incomplete, material is unavailable, documentation is missing, or a process requirement has not been met.

Stage and release jobsite materials accurately and on time, coordinating with the designated delivery resource or field pickup plan without sacrificing required warehouse coverage.

Support urgent local pickups or deliveries only as an exception when directed and when onsite warehouse coverage is maintained.

Knowledge and Skill Requirements High School Diploma or equivalent (GED) required; associate degree, technical training, or supply chain certification preferred.
5+ years of progressively responsible warehouse, inventory control, materials, or tool-management experience; prior experience owning warehouse processes strongly preferred.

Hands-on proficiency with SAP inventory/material transactions required, including the…