Accounts Payable Associate

We are seeking an organized, detail-oriented Accounts Payable Associate to join our Accounting team. This position will be responsible for a variety of Accounts Payable and accounting activities, including invoice processing, account coding, vendor management, reconciliations, project accounting support, and maintaining accurate financial records.

The ideal candidate has prior Accounts Payable experience, strong attention to detail, and the ability to work effectively in a project-based accounting environment.

Experience with Net Suite and project-based or construction accounting would make you an especially strong candidate.

This is a hands-on accounting position that requires someone who is comfortable working independently, solving problems, asking questions when appropriate, and managing multiple priorities while maintaining a high level of accuracy.

• Process, code, enter, and maintain vendor bills and invoices in Net Suite and other applicable systems
• Review invoices and supporting documentation for accuracy, proper coding, and appropriate approvals
• Assist with creating and maintaining project accounts in Net Suite, Microsoft Teams, and other applicable systems
• Support project-based accounting activities and maintain accurate financial information by project
• Investigate and resolve invoice, coding, and account discrepancies
• Assist with coding and posting company credit card transactions
• Process and record online Accounts Payable payments
• Create and maintain customer and vendor records
• Verify W-9 forms and Certificates of Liability Insurance
• Assist with prepaid and revenue schedules using Excel
• Prepare bank deposits and maintain appropriate documentation
• Contacting customers and vendors as needed
• Maintain organized and accurate accounting records and files
• Provide general accounting and administrative support to the Accounting team as needed