Accounting & Administrative Coordinator

Job Title: Accounting & Administrative Coordinator

Department: Accounting

Location: Farmington Hills

Employment Status: Part-time

We are seeking a detail-oriented part-time Accounting Associate to support day-to-day accounting operations, Quick Books maintenance, bill pay, revenue tracking, office administration, and special projects across multiple affiliated entities. This role requires strong organizational skills, accuracy, follow-through, and the ability to manage recurring accounting processes while responding to ad hoc questions and business needs.

Sano is an independent financial services firm dedicated to helping individuals, families, and businesses Build, Protect, and Enjoy their financial future.

Our team is guided by five core values:

• Integrity
• Care
• Proactive

We strive to help families live intentionally with Peace of mind and financial confidence.

• Accounts Payable, Bill Pay & Banking
• Enter bills in Quick Books and process weekly bill pay.
• Record payments, prepare bank deposits, process deposits, and maintain self-funded escrow accounts.
• Manage line of credit activity and support related payment tracking.
• Quick Books, Reconciliations & Financial Reporting
• Maintain Quick Books records for multiple separate LLCs and complete monthly reconciliations.
• Calculate and post journal entries for interest, amortization, and payroll.
• Review and assign credit card expenses in Quick Books
• Scan and save receipts; verify and enter expense reports.
• Assist with ad hoc financial planning questions, revenue questions, and expense-related inquiries.
• Record revenue and review reports to determine appropriate agent or advisor allocation.
• Invoice monthly rent and calculate and invoice tenant utilities.
• Invoice quarterly and additionally as needed.
• Calculate monthly and quarterly bonuses for advisors.
• Calculate quarterly revenue to financial professionals and support post-closing payments
• Track draws against future income
• Tax, Compliance & Annual Reporting
• Prepare quarterly tax payments
• Compile 1099 data to submit to the CPA
• Support annual reporting requirements
• Administrative & Office Support
• Monitor the accounting email inbox and follow up as needed.
• Handle general filing and information collection for various events and projects.
• Serve as a contact for services such as internet, lawn care, snow removal, maintenance, cleaning, and related vendors.
• Set up services as new properties are acquired.
• Complete special projects as needed.

• Prior experience in accounting, bookkeeping, accounts payable, or financial administration.
• Experience using Quick Books for transaction entry, reconciliations, reporting, and expense classification.
• Strong attention to detail and ability to manage recurring monthly, quarterly, and annual deadlines.
• Ability to work across multiple entities, accounts, vendors, and revenue streams.
• Strong organizational and follow-up skills.
• Comfort handling confidential financial information with discretion.

The ideal candidate will demonstrate:

• Proficiency with Quick Books Online
• Proficiency with Microsoft Office applications, email management, and digital document organization.
• Ability to communicate clearly with internal staff, outside vendors, CPAs, financial professionals, and service providers.
• Strong organizational skills
• Excellent verbal and written communication
• Ability to prioritize multiple responsibilities
• Strong attention to detail
• Ability to work independently and collaboratively
• Proficiency with business technology and software platforms
• Commitment to client service and professionalism

This position primarily operates in a professional office environment and may require occasional travel, training attendance, or participation in company events.

At Sano, we believe our people are our greatest asset. Team members have the opportunity to work alongside experienced professionals, contribute to meaningful initiatives, and grow their careers in an organization built on trust, education, and relationships.