Executive Assistant

Founded in 2008, MyBull Robot specializes in intelligent machines, focusing on autonomous driving and robotics. Our team has more than 400 employees, with over 40% dedicated to R&D. Specializing in logistics and manufacturing/warehousing operations, MyBull offers autonomous AMR solutions designed to fulfill the unmanned driving requirements of complex indoor and outdoor environments, operating 24/7 with comprehensive functionality. Our solutions assist businesses in lowering labor costs, enhancing efficiency, and improving safety outcomes.

MyBull Intelligence Machinery USA is seeking a highly capable and adaptable Executive Assistant to support the General Manager in executive coordination, administrative execution, and cross-border communication.

This role will serve as a trusted execution partner to the General Manager, ensuring priorities are organized, action items are tracked, and internal coordination remains aligned as the business grows. Given our startup environment, the position requires flexibility, discretion, and the ability to adapt quickly as business needs evolve.

• Manage the General Manager’s calendar, travel, and scheduling across time zones
• Prepare meeting agendas, presentations, reports, and executive correspondence
• Track daily, weekly, and long-term action items
• Follow up with internal and external stakeholders to ensure timely execution
• Organize and maintain executive-level documentation and confidential materials
• Serve as a coordination point for leadership-related matters

• Support day-to-day office administration and workflow coordination
• Maintain organized records, contracts, and operational documentation
• Coordinate with vendors and service providers as needed
• Support onboarding logistics and general office processes
• Assist in maintaining efficient and organized administrative systems
• Identify areas where processes can be improved and assist in implementation

• Coordinate meetings and communication between U.S. and China-based team
• Consolidate and distribute meeting summaries and follow-up items
• Track progress on cross-regional initiatives
• Ensure clarity and alignment on timelines and deliverables
• Support culturally appropriate communication practices
• Assist in organizing documentation related to budgeting, expenses, and internal reporting
• Support tracking and consolidation of financial materials as requested
• Coordinate with internal stakeholders to gather required documentation
• Help maintain visibility on administrative and financial workflows
• Support leadership in monitoring business execution priorities

• 5+ years experience supporting senior leadership or C-level executives
• Experience coordinating financial documentation and expense tracking
• Strong organizational and documentation management skills
• Experience working across international or cross-border teams
• Ability to manage multiple priorities across time zones
• High level of professionalism and discretion

Bachelor’s degree preferred OR equivalent professional experience.

• Exposure to cross-border finance processes
• Mandarin language skills (preferred but not required)
• Experience in manufacturing, machinery, or industrial sectors

MyBull Inc. is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, disability, genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law. We are committed to building a diverse team and creating an inclusive environment for all employees.