Field Service Coordinator

The Company

Czarnowski is one of the four studios of the Czarnowski Collective. It combines operations, strategy, design, and fabrication to create exhibits and events that engage communities, generate brand enthusiasm, and educate consumers. It’s been over 75 years since we opened our doors, but we’re still not resting on our reputation or accolades. We’re wondering “what if...” anticipating what’s next and embracing our role within the Czarnowski Collective as forward‑thinkers for forward‑thinking brands.

We are currently looking for an outgoing, dynamic individual to add to the Field Service Team. You will be responsible for overseeing the daily functions of event planning, including the coordination, implementation, and finalization of events according to show specifications and guidelines. Your key objectives are to keep the project within budget, assuring detailed and on‑time deliverables. You will perform other related assignments or duties as required and will maintain a comprehensive understanding of various event methodologies, installation techniques, equipment requirements, and general strategic direction of the account.

You must be highly organized with the ability to thrive in a fast‑paced, deadline‑driven environment.

• Populate and organize deadline dates and booth information in various Excel spreadsheets as needed.
• Create on‑site production schedules for an Auto Show Program, Private Events & Semi‑permanent installations.
• Collaborate with logistics coordinator to maintain overall show program trooping schedules and secure transportation of all properties to and from show site.
• Extensive collaboration and communication with convention facilities, as well as project‑based vendors and other contracted agencies.
• Cultivate positive relationships with all vendors to receive accurate quotes for outside services as needed. This includes but is not limited to transportation, rental furniture, equipment, flooring, lighting and AV, etc.
• Schedule and help lead status meetings between the logistics department, on‑site supervisors, and Account Team.
• Create and update pre‑season, pre‑show and post‑show budgets and variance reports.
• Order all services for upcoming shows/events as required. Submit all floor plans, electrical layouts and insurance information as needed.
• Compile and ship all show related materials to the appropriate field team prior to each show or event.
• Work with Czarnowski city managers to complete credit card authorization forms and travel request forms for traveling supervisors.
• Research and distribute key information regarding Automotive Shows for specific Automotive clients.
• Perform any additional onsite service requests from clients.
• Oversee all aspects of event production, logistics and vendor management through the full event lifecycle—planning, onsite and post‑event.
• Be the main point of contact for any issues and troubleshoot service request escalations effectively.
• Lead and manage cross‑functional program stakeholders and contributors.

• Must have 1‑3 years of experience in mobile and large‑scale events.
• Ability to read, interpret engineering floor plans and understand the basic principles of fabrication and installation.
• Understanding of labor and equipment scope associated with single‑use, temporary, semi‑permanent and permanent exhibit properties, and environments.
• Working knowledge of convention center environments (unions, labor, electrical, stagehands, transportation/loading docks, etc.)
• Overall knowledge of Microsoft Office Suite, including Excel, PowerPoint, and Smart Sheet.
• Excellent interpersonal communication and organizational skills.
• Self‑starter with the ability to work as part of a team or autonomously.
• Ability to prioritize and multitask in a team environment while working under deadlines.
• Willingness to answer calls and emails at extended hours, including possible nights and weekends.
• Readiness to travel to events and shows when needed. Required annual travel time:
  Up to 10%.

• Medical, Dental, and Vision benefits effective within 30 days (or less) of your start date.
• 401K matching with no vesting period (you are fully vested as of day
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