Fiscal​/Administrative Assistant

Introduction

The State of Connecticut, Office of the Chief Medical Examiner (OCME) is a free-standing, modern facility located on the UCONN Health Center Campus in Farmington, CT. The office is a state-wide medical examiner system charged with the investigation of sudden and unexpected deaths that, by statute, fall under our jurisdiction.

We are seeking one (1) full-time Fiscal/Administrative Assistant to work in our facility located at 11 Shuttle Rd. Farmington, CT 06032.

• First
  - Shift
• Full-Time
• Schedule:
  
  Monday
  - Friday 8:00am - 4:30pm

• Explore our comprehensive State Employee Benefits Overview to see what we offer
• Enjoy endless opportunities for professional growth and development
• Embrace a healthy work/life balance tailored to all employees
• Dedicated employee parking.

In addition to the duties listed below, the incumbent in this role will also:

• Perform paraprofessional work in fiscal and administrative activities
• Independently perform bookkeeping and basic accounting activities within the OCME
• Be responsible for the billing and collection of revenue from medical records requests by various stakeholders
• Bill attorneys for consultations and testimony on civil actions
• Working as a team to coordinate change orders with purchasing
• Communicate with vendors on invoicing issues
• Communicate with internal and customer agencies

Note:

In addition to the checking of references and facts stated in the application, a thorough background investigation will be completed before the candidate is certified for appointment.

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.

Requests should be made to das.shrm.

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your Job Aps portal account. Should you have any questions pertaining to this recruitment, please contact Diane Robitaille at drobitaille.

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In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

• Performs paraprofessional level work in fiscal and administrative activities
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities
• Prepares simple financial statements and assists in preparation of complex financial statements
• Calculates rates involving complex arithmetical formulas
• Gathers and consolidates payroll and expenditure data for budget preparation
• Ensures that expenditures plus encumbrances are within appropriation limits
• Reviews routine expenditures for compliance with itemized budgets
• Utilizes EDP systems for financial records and reports
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals
• Independently prepares renewal or new contracts based on…