Executive Administrative Assistant

Position would require the candidate to be a W2 employee of Donatech.
US Citizenship/Permanent Resident Required.

• Effective calendar management – managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently

• Scheduling all aspects of travel (domestic and international) – available off hours as needed – ensure all necessary documents and processes are followed in advance of the trip

• Accurately processing expense reports with timely submission in accordance with all policies and procedures

• Prepare for meetings – includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed

• Preparing documents and presentations for leadership, as needed

• Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts.

• Attending executive staff meetings, taking meeting minutes and distributing action items to attendees.

• Develop collaborative relationships with administrative staff within the organization

• Resourceful in getting answers to questions and communicating them effectively

• The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount

Qualifications You Must Have

• Typically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives.

• Familiarity with digital collaboration tools and video/virtual conferencing platforms.

• Tech savvy – proficient with Microsoft office suite (PowerPoint, Excel, Outlook).

• Must be willing to work onsite, Monday through Friday, in Farmington, CT

Qualifications We Prefer

• Bachelor's Degree and 8 years of prior work experience

• Experience with another large organization supporting a senior level leader

• Ability to navigate across broader organization

• Follows directions thoroughly and maintains confidentiality of any company sensitive information

• Self-motivated team player with desire and drive to learn and grow

• Operate efficiently, learn, adapt quickly and lean forward

• Outstanding interpersonal skills, both verbal and written

• Excellent prioritization and organizational skills

• Problem-solver with sound business judgment

• Collaborate effectively with all team members

• Forward thinker with proactive mindset and attention to detail