Executive Administrative Assistant

Executive Assistant

Position would require the candidate to be a W2 employee of Donatech. US Citizenship/Permanent Resident Required.

Effective calendar management – managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently

Scheduling all aspects of travel (domestic and international) – available off hours as needed – ensure all necessary documents and processes are followed in advance of the trip

Accurately processing expense reports with timely submission in accordance with all policies and procedures

Prepare for meetings – includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed

Preparing documents and presentations for leadership, as needed

Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts

Attending executive staff meetings, taking meeting minutes and distributing action items to attendees

Develop collaborative relationships with administrative staff within the organization

Resourceful in getting answers to questions and communicating them effectively

The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount

Qualifications You Must Have

• Typically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives.
• Familiarity with digital collaboration tools and video/virtual conferencing platforms.
• Tech savvy – proficient with Microsoft office suite (PowerPoint, Excel, Outlook).
• Must be willing to work onsite, Monday through Friday, in Farmington, CT

Qualifications We Prefer

• Bachelor's Degree and 8 years of prior work experience
• Experience with another large organization supporting a senior level leader
• Ability to navigate across broader organization
• Follows directions thoroughly and maintains confidentiality of any company sensitive information
• Self-motivated team player with desire and drive to learn and grow
• Operate efficiently, learn, adapt quickly and lean forward
• Outstanding interpersonal skills, both verbal and written
• Excellent prioritization and organizational skills
• Problem-solver with sound business judgment
• Collaborate effectively with all team members
• Forward thinker with proactive mindset and attention to detail