Executive Administrative Assistant

Executive Administrative Assistant

Bosch Location Farmington Hills, MI Division Bosch Global Software Technologies Work Mode On-Site Fields of work Marketing Join as Professional Contract Type Limited Working time Full-time Compensation According to agreement

Bosch Global Software Technologies Private Limited (BGSW) is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide dedicated support to the Vice President while overseeing the day-to-day administrative operations at the BOSCH Farmington Hills office.

This role requires exceptional organizational skills, sound judgment, discretion in handling confidential information, and the ability to manage multiple priorities in a dynamic engineering and customer-focused environment. The successful candidate will serve as a trusted partner to the VP, enabling efficient execution of leadership priorities while ensuring smooth office operations.

Key Responsibilities

Executive Support

• Manage the Vice President's calendar, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, visas (when required), and expense reporting.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Screen and prioritize meeting requests and coordinate with internal and external stakeholders.
• Support leadership meetings by preparing materials, taking meeting minutes, and tracking action items.
• Handle confidential information with the highest level of professionalism and discretion.

Office Operations

• Oversee the day-to-day administrative operations of the Farmington Hills office.
• Coordinate facility-related activities, office maintenance, vendor services, and office supplies.
• Serve as the primary administrative point of contact for office operations.

Customer & Leadership Coordination

• Coordinate customer visits, executive briefings, workshops, and leadership reviews.
• Manage visitor logistics, meeting room scheduling, catering, and event coordination.
• Ensure a professional experience for customers, partners, and senior leadership visitors.

Engineering & Business Support

• Support engineering leadership with administrative coordination for customer programs and strategic initiatives.
• Coordinate onboarding logistics for employees, contractors, and visiting associates.
• Assist with purchase requisitions, invoice processing, vendor coordination, and budget tracking.
• Maintain administrative records and documentation.

Global Coordination

• Schedule meetings across North America, Europe, India, and Mexico while accommodating multiple time zones.
• Coordinate logistics for global leadership visits, engineering workshops, and cross-functional meetings.
• Support communications between global teams and business units.

Employee Engagement

• Organize leadership town halls, employee engagement activities, team events, and recognition programs.
• Support internal communications and leadership announcements.

• Bachelor's degree or equivalent combination of education and experience.
• 5–8 years of experience providing executive-level support to senior leaders, including Directors, Vice Presidents, or higher.
• Prior experience in an engineering, automotive, technology, or consulting environment is preferred.
• Excellent written and verbal communication skills.
• Strong organizational, planning, and time-management abilities.
• Ability to work independently with minimal supervision.
• High degree of professionalism, confidentiality, and executive presence.

Technical Skills

• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Microsoft Teams and Share Point
• SAP or similar ERP systems (preferred)
• Travel and expense management tools
• Strong presentation and document preparation skills

Key Competencies

• Executive-level professionalism
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• High attention to detail
• Customer-focused mindset
• Ability to anticipate needs and take initiative
• Confidentiality and sound judgment
• Ability to thrive in a fast-paced, global environment

Preferred Experience

• Supporting a Vice President or senior executive.
• Coordinating customer visits and executive meetings.
• Working with global teams across multiple regions.
• Experience in engineering services, software, automotive, or digital transformation organizations.

Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.

In addition to your base salary, Bosch offers a comprehensive benefits package that includes health, dental, and vision plans; health savings accounts (HSA); flexible spending accounts; 401(K) retirement plans with an employer match; wellness programs; life insurance; short- and long-term disability insurance; paid time off; parental leave, adoption assistance; and reimbursement of education expenses.

Learn more about our full benefits offerings by visiting:  Pay ranges included in the postings generally reflect base salary;…