Accountant II

Nestled in the northwest corner of New Mexico, Farmington is the hub of the Four Corners region and is home to the stunning main campus and four satellite centers of San Juan College. Farmington is located one hour south of Durango, Colorado, three hours northwest of Santa Fe and Albuquerque, and three hours southeast of Moab, Utah. Along with the phenomenal weather, Farmington offers over 50 beautifully maintained city parks and thousands of acres of terrain, enough to satisfy any outdoor enthusiast.

Enjoy mountain biking, hiking, boating, skiing, off-roading and more, or spend time at any of our three rivers and four lakes. Farmington also boasts a superb variety of special cultural events, museums, galleries, and local theater group events year-round.

San Juan College serves as a regional leader in education and provides quality education to approximately 10,000 students seeking academic credit and non-credit programs through face-to-face and online classes each year. San Juan College is proud to serve a unique and culturally diverse population.

The Accountant II functions as the primary representative for handling all aspects of recording and tracking and reporting San Juan College enterprise or enterprise-like (entity/ies) activities. In addition, this position will facilitate all payment, accounting and reporting duties associated with fiduciary and payroll activities. Finally, this position will assist in general ledger reconciling and financial statement reporting.

• Verify daily transactions for entity activities throughout the College. Enter required invoices or journal entries to reflect the financial status of the entity activity. Perform monthly reconciliations of data from the entity’s accounting platform to Workday. Create monthly financial statements to be shared with departments, management and the San Juan College Board of Trustees as required.
• Work with entities to establish and monitor procedures, internal controls, and documents for accurate accounting and communication. Facilitate entities with any financial issues as required.
• Create year-end financial adjustments to properly reflect the entity’s financial activities and accurate financial statement on an accrual basis as of June 30.
• Responsible for monthly Gross Receipts Tax calculation and payment to the New Mexico Tax and Revenue Department.
• Maintain accurate fiduciary financial records and issue comprehensive monthly reports to stakeholders.
• Verify all payroll entries are recorded accurately within the financial statements, including payroll liabilities. Responsible that all payroll liabilities are paid timely and accurately. Work with Accounts Payable to oversee and approve all payroll related payments. Perform and distribute to management monthly general ledger reconciliations for all payroll liability accounts.
• Collaborate closely with the Payroll Department to ensure accurate and timely processing of employee compensation and benefits, and resolve any discrepancies or issues that arise
• Assist the Payroll Department/HR and the Budget Officer to set up proper budget amounts.
• Assist in preparation and analysis of general ledger reconciliations and financial statement reporting as assigned. Preparation of monthly journal entries as assigned.
• Assist in daily banking activities as required.
• Generate and compile audit-related reports as requested, ensuring accuracy and timely delivery. Support audit processes by preparing comprehensive reports and maintaining organized documentation.
• Assist in preparation of year-end Annual Comprehensive Financial Report (ACFR).
• Aid in entry of ad hoc and miscellaneous payments and cash site audits as needed.
• Review and approval of various assigned tasks.
• Cross-train with other Business Office staff.
• Must effectively communicate with management, purchasing staff, inter-departmental customers and suppliers. Communications must be efficient and timely to keep all informed of issues and pertinent activities that affect them.
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of…