Administrative Secretary - AP&P Farmington

administrative secretary - ap&p farmington

ft / pt status – full-time

salary – $21.42 - $21.42 hourly wage

remote work / in-office – in-office / on-site

Final date to receive applications – 8/13/2026*

* this job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

do you have exceptional administrative support skills and are you looking for an exciting, new and challenging opportunity? If so, look no further! Adult probation and parole is looking for an administrative secretary to provide administrative support to management and staff at its farmington office. Adult probation and parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior.

* note: this is a schedule ax career service exempt position.

this job requires a broad knowledge of multiple law enforcement, criminal and legal information programs and related processes, procedures, policies and goals that enable staff to facilitate the work. You will also work with criminal information. May be required to resolve procedural difficulties and interpret regulations and policies which are pertinent to the scope of the office.

this position will provide support and supervision over a team of office specialist ii positions, who support the work of investigators, field agents, and their supervisors, in the management of community supervised offenders.

• provide administrative support to management and staff as well as act as a liaison between the office and other functional units of the region.
• lead, supervise staff and perform yearly evaluations.
• work closely with the courts and board of pardons and parole.
• work closely with other regions to resolve issues.
• follow state statute, rules, and regulations.

• acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.
• provides assistance to staff and public.
• prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• writes or drafts correspondence, reports, documents and/or other written materials.
• retrieves data found in databases to generate requested reports.
• lead or functionally supervise staff; delegate work assignments, monitor/review quality of work, schedule staff, provide technical assistance or training, and/or provide input on performance appraisal, hiring and discipline.
• performs other duties as assigned

includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position

• principles, practices and procedures of an office environment
• plan, organize and prioritize time and workload in order to accomplish tasks and meet deadlines
• coordinate the activities or tasks of people, groups and/or organization(s)
• applicable laws, rules, regulations and/or policies and procedures
• speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
• communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• grammar, spelling and punctuation
• organize information in a clear and concise manner
• compile, code, categorize, calculate, tabulate, audit, verify, or process information or data
• use computer word processing software; automated software applications; state or agency-specific software application program(s);and computer relational database software
• review and/or edit documents for accuracy and completeness
• identify developmental needs of others and coach, mentor, or otherwise help others to improve their knowledge, skills and abilities
• establish, organize and/or maintain files
• deal with people in a…