Facilities Manager

General Responsibilities

• Coordinate maintenance and repair activities for agency sites, facilities, vehicles, and grounds to support safe, timely operations.
• Serve as the primary liaison with external agencies, vendors, and service partners regarding the security of all agency properties.
• Ensure safety policies and activities meet applicable state and federal regulations.
• Coordinate, review, and administer service contracts as required to support agency operations.
• Liaise with agency directors to support quality, safety, and preventive maintenance practices across facilities.
• Work with agency directors and site representatives to identify infrastructure needs, set priorities, and implement solutions.

• Coordinate building repair and maintenance activities, prioritize work orders, assign resources, and ensure repairs meet agency standards.
• Provide ongoing supervision, direction, and mentoring to facilities staff.
• Coordinate with building liaisons to keep indoor and outdoor spaces safe, functional, and well maintained.
• Coordinate, supervise, and evaluate facilities staff and volunteers in the performance of their assigned duties.
• Oversee inspection and maintenance schedules for heating and cooling systems.
• Monitor contractor work for compliance with specifications, timelines, and quality standards.
• Plan, solicit bids for, and manage contracted work that cannot be performed by the facilities team.
• Manage the administration building security system, including alarm operation and proxy card access.
• Responsible for opening the administration building and ensuring the facility is accessible, secure, and ready for daily operations.
• Oversee the issuance, tracking, and recovery of keys for all agency buildings.
• Coordinate the development, implementation, and ongoing review of agency safety plans.
• Ensure all agency vehicles are maintained under an appropriate preventive maintenance plan.
• Ensure all agency vehicles utilize uniform tracking forms and remain stocked with required safety supplies.
• Plan, contract, and monitor playground projects for compliance with national and state safety guidelines.
• Oversee inspection, maintenance coordination, and compliance for water wells under EPA and state requirements.
• Participate in personal and professional development activities.
• Serve as a lead contributor on the agency safety committee.
• Perform other duties as assigned.

• Minimum of a high school diploma, or equivalent, and a minimum of three years’ experience in facilities or logistics management.

• Must have proficient computer skills (Word, Excel, Outlook, and Internet).
• Strong oral and written communication skills, with the ability to communicate clearly and professionally at all organizational levels.
• Demonstrated initiative, flexibility, attention to detail, and ability to multitask effectively.
• Must have reliable transportation, a valid driver’s license, provide proof of insurance, and MMCAA’s “Insurance Carriers driving record review.”
• Pass State Police criminal clearance, driving record review, DHS Child Abuse/Neglect clearances.
• Successfully complete required background checks at time of hire and when requested.
• Physically able to lift and carry up to 50 pounds on a daily basis.
• Ability to work on roofs, get on and off ladders, and enter confined spaces, such as crawl spaces.
• Ability to work in varied environmental conditions, including subzero cold, heat, rain, and dust.
• Receive and maintain State of Michigan Water Well Operator Level 5 certification.
• Receive and maintain certificate as a Certified Playground Safety Inspector.
• Must be self-directed, coordinate assigned tasks, and adapt to new challenges daily.