Oil & Gas Accounts Payable - JIB Supervisor

Description

The Accounts Payable / JIB Supervisor is responsible for supervising one or two AP/JIB Specialists. The supervisor teaches and reviews processed accounts payable invoices, joint interest billings (JIB), and related accounting functions to ensure timely and compliant financial operations. This role plays a key part in maintaining vendor relationships, processing payments, and supporting regulatory and reporting requirements within the accounting department.

The supervisor reports to the Controller.

This is a hybrid role located in Fayetteville, AR.

• Assist with coding and approving all Accounts Payable invoices, including field and in-house invoices involved in the operations of an oil/gas company.
• Submit invoices through workflow for online approval.
• Review coding from supervised personnel and field personnel, and ensure proper approvals.

• Post payments received in the Accounts Receivable module.
• Review AR monthly to determine if payments received are timely.
• Contact clients with consistent late payments.

• Create AFE’s per Engineering Department directions and distribute.
• Post AFE-related wire transactions going out and receiving.

• Book overhead (recurring entries), pumper expenses, insurance, bonds, and other manual journal entries (MJEs) related to Joint Interest Billing.
• Process monthly Joint Interest Billings and mail or distribute online.

• Reconcile AFE accounts, AP accounts, JIB clearing, and AR accounts.
• Complete month‑end close and closing files in Quorum AP, AR, and JIB modules.

• Post expenses and revenue from GL (net of royalties and taxes) to payout worksheets.
• Maintain payout records outside of the Quorum system on Excel.

• Assist Engineering department on annual expense budgeting (e.g., 2026 operating budget).

• Set up JIB decks for newly acquired and newly drilled wells.
• Review prior‑month expenses on Lease Operating Statements (LOS).
• Coordinate new vendor setup.
• Assist Corporate Financial Officers and division personnel as necessary.

• 5 years of oil & gas accounting experience, with emphasis on AP and JIB processing.
• Bachelor’s degree in Accounting, Finance, or related field preferred; relevant work experience may substitute.
• Working knowledge of Microsoft Office tools including Excel and Outlook.
• Must be deadline focused and driven.
• Must be accurate, timely, and organized.
• Ability to maintain confidential information.

• Lifting heavy objects occasionally, up to 10 pounds frequently, and frequently small objects.
• Sitting for long periods of time.
• Walking, jobs, standing, occasionally for extended periods.
• Manual use of hands and vision to use computer constantly.

• Medical, Dental and Vision Insurance.
• 401(k) – Company Match up to 5%.
• Generous Paid Time Off (PTO).
• Paid Maternity and Paternity leave.
• Adoption Assistance.
• Tuition Assistance.
• Additional benefits.