Special Projects Coordinator

Special Projects Coordinator (Part-time)

Location:

Fayetteville, AR, 72703

The Special Projects Coordinator is a part‑time, hourly cross‑functional role responsible for coordinating and supporting special projects that support Finance, Business Administration, and Operations. This position works closely with leadership and department stakeholders to improve processes, support strategic initiatives, and ensure projects are delivered on time, within scope, and aligned with organizational goals.

This role is ideal for a highly organized professional with 5–7 years of experience who can work independently, manage multiple priorities, and contribute meaningful expertise on a flexible, project‑based schedule.

• Coordinate and support special projects from initiation through completion, including defining scope, timelines, deliverables, and success measures
• Track project milestones, risks, and dependencies; provide clear status updates to leadership
• Ensure projects align with organizational priorities, policies, and budgetary guidelines

• Support finance‑related initiatives such as budgeting support, cost analysis, financial reporting improvements, audits, and system implementations
• Assist with business administration projects including policy updates, workflow optimization, documentation, and compliance‑related initiatives
• Prepare reports, summaries, and presentations for leadership and stakeholders

• Review existing processes and identify opportunities for efficiency, consistency, and cost control
• Develop and maintain procedures, workflows, and project documentation
• Support implementation of new processes or systems, including basic change management support

• Serve as a liaison between Finance, Administration, Operations, and other departments
• Schedule and facilitate meetings, document outcomes, and follow up on action items
• Build strong working relationships with internal teams and external partners

• Collect, analyze, and interpret data to support project decision‑making
• Maintain trackers, dashboards, and reports to monitor progress and outcomes
• Ensure accuracy and consistency of data used across projects

• Bachelor’s degree in Business Administration, Finance, Accounting, Operations Management, or a related field (or equivalent experience)
• 5–7 years of progressively responsible experience in project coordination, business operations, finance support, administrative project roles, or facilities/maintenance‑related project support
• Demonstrated experience supporting projects that involve maintenance, facilities, technology, or operational systems
• Strong working knowledge of Microsoft Office
  , with advanced proficiency in Excel (data analysis, formulas, trackers) and solid skills in Word and Power Point
• Ability to manage multiple projects with limited supervision in a part‑time environment
• Strong analytical, organizational, and problem‑solving skills
• Excellent written and verbal communication skills

• Experience working with maintenance, facilities, or operations teams
• Familiarity with basic maintenance concepts, work order systems, or asset tracking
• Experience supporting technology‑related projects such as system implementations, software upgrades, or process automation
• Familiarity with project management tools or methodologies
• Experience with process improvement or continuous improvement initiatives
• Experience working in a regulated, multi‑department, or complex environment

If you are a motivated professional with a passion for driving impactful projects and supporting organizational success, we encourage you to apply for this exciting opportunity.