Engineering Services Coordinator

Position: ENGINEERING SERVICES COORDINATOR 2026 - 03039
* Provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees (especially members of their own team), and have regular and reliable attendance that is non-disruptive.

* Responsible for day to day operations and flow of the review process for permits administered by the engineering division, including grading, utility, drainage, floodplain, street/row excavation, driveway/curb cuts, and street closure permits. Regular contacts with the public including design professionals, owners and developers.

* Learn and apply City policies and standards to determine or select the most applicable way to respond to customers and the public in various situations.

* Evaluate permit applications for completeness and communicate with customers if additional information is necessary.

* Create and manage electronic files, to do lists and notify staff members in multiple divisions of new permit submittals.

* Enter information into permit software for all applicable permits and collect appropriate fees.

* Review, comment and approve street and lane closure permit requests and street/right of way excavation permit requests based on City policies and general directives.

* Input and maintain street and lane closure information on the City's website and interactive online map.

* Prepare, monitor and maintain water and sewer tap requests and temporary water service requests across a wide variety of property constraints and utility availabilities.  Use City policies and general engineering guidance to make decisions on utility availability and compliance.

* Coordinate and schedule preconstruction meetings, inspections and other development review meetings for the engineering staff.

* Receive and process as built information from completed projects.  Maintain permitting software with notes regarding project closeout status.

* Prepare, review, process, renew and release bond guarantees and letters of credit.  This includes tracking expiration of guarantees and scheduling necessary inspections prior to release.

* Evaluate Hillside Hilltop Overlay District (HHOD) and 15% slope criteria using GIS software to determine if a grading permit is required as part of a residential building permit application.

* Frequently research and summarize city infrastructure data using GIS software for properties requesting rezoning for review by Staff Engineer.

* Maintain engineering permit review files in an accurate and efficient manner.

* Perform inquiry functions in financial system to obtain budget, accounting or purchasing information as needed.

* Process and keep track of purchase orders for the Engineering Division.

* Ensure payment of contractor invoices and prepare check requests.

* Attend Engineering Division staff meetings and Development Services staff meetings as scheduled.

* Record mileage for Engineering vehicles and provide information to Fleet as required.

* Assist in preparation of in-house specifications booklets, standard operating procedures and update Unified Development Code for inspectors and other staff.

* Assist in the compilation and preparation of Transportation Committee agendas as needed.

* Provide support to Development Services staff as needed to sort office mail, process building permit applications, and/or greet customers in person or on the phone.  Provide guidance to customers related to the issuance of permits and certificate of occupancy requirements and coordinate completion of permitting process with other divisions for commercial projects.

* Perform other duties as assigned.

* Assist the Office Manager on an as-needed basis.

* Perform secondary duties as assigned.

* High school diploma or GED and three years of related office experience required; or Associate's degree (A.A.) from a college or technical school and one year of related office experience; or Bachelor's degree (B.A. or B.S.) in a related field.

* Experience in development, engineering, or construction related field preferred.

* Effectively communicate with others orally and in writing.

* Requires the use of tact, initiative and independent judgment in responding to…