AP Specialist - Finance

This is a full-time position with benefits. This position is responsible for performing the daily accounts payable and other financial transactions of the department.

• Processes invoices; reviews vendor statements; matches purchase orders with invoices; prints checks and prepares for mailing; ensures that checks are mailed timely in order to meet invoice due dates.
• Maintains vendor files, W-9s and purges old vendor files in a timely manner.
• Maintains bank files to prevent fraud; sends Accounts Payable files to bank for verification.
• Reviews and maintains outstanding check register; prepares files to submit stale-dated checks to the State of Georgia.
• Contacts vendors to verify information; ensures that remittance addresses are correct and updates as necessary with supporting documentation.
• Reconciles cash disbursement report to positive pay bank file and GL postings.
• Tracks records pertaining to Gov Deals transactions through Purchasing; reconciles the payable account for Gov Deals and State Taxes collections.
• Prepares 1099 tax forms for vendors and submits reports to the IRS.
• Assists Accounting Technicians as needed.
• Updates Finance statistics monthly for performance measures as related to AP.
• Reviews reports and activity related to job tasks and updates Accounting Manager regarding missing items or known issues.
• Processes County travel requests and expense reimbursements for payment.
• Assists in answering the Finance main phone line.
• Tracks and updates Finance procedures related to AP.
• Prepares regular and special financial reports as well as any audit schedules related to job duties.
• Performs other related duties as assigned.

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Possession of or ability to readily obtain a valid driver  license issued by the State of Georgia.