Senior Secretary, Career and Community Enrichment

Essential Duties—

• Prepare and proofread a wide variety of reports, letters, memoranda, course materials, exams, and statistical charts; compose routine correspondence related to responsibilities assigned.
• Screen office and telephone callers; respond to complaints and requests for information on courses, procedures, systems, and events relating to responsibilities assigned; receive and route mail.
• Establish and maintain computerized spreadsheets and data files; run reports on a regular and requested basis.
• Compile data for special projects; collect and assemble data and background materials for a variety of reports and meetings.
• Maintain and coordinate calendars and schedules of Department activities, courses, meetings, and events; coordinate and schedule activities with other College departments, the public, and outside agencies.
• Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
• Organize and maintain filing systems; maintain records related to specific area of assignment.
• Assist with registration at centers and other on-campus and off-campus locations.
• Verify time sheets.
• Prepare required documentation for curricular and continued education courses to include: contracts, public service agreements, work orders, audio-visual requests, room requests, and purchase orders for supplies, equipment, and textbooks.
• Prepare brochures, flyers, and handouts for general marketing purposes.
• Prepare class registration materials for records and registration office to include cover sheets, data forms, and group receipts.
• Assist in preparing and maintaining special reports and budget information for external groups, agencies, and organizations.
• Verify and review materials for completeness and conformance with established regulations and procedures.
• Operate a variety of office equipment including a computer for word processing; input and retrieve data and text; organize and maintain disc storage and filing as necessary.
• Coordinate travel arrangements for Department staff.
• Order and maintain office supplies and maintain related records.
• Correspond and distribute information and files using the College's networking system.
• Prepare class materials and order supplies.
• Work with students and employers to find work experience and job placements as needed.
• Maintain effective working relationships with others, to understand and coordinate efforts with a wide range of organizations and special populations, and plan and organize programs and activities.
• Perform related duties as assigned.