Fayetteville North Carolina Area Bookkeeper​/Executive Administrative Assistant Fayetteville, NC

The mission of Youth for Christ is to reach young people everywhere with the gospel of Jesus Christ..

Executive Administrative Assistant

Position Summary

This 24 hour a week, Executive Administrative Assistant coordinates and provides high-quality, holistic administrative support to the assigned executive. Youth for Christ is classified as a church organization and employees should be willing to support our statement of faith.

Essential Functions

• Managing incoming donations, financial reports/statements of activities, expenses, payroll processing, etc. in Quick Books Online
• Provide daily support to executive by answering calls, emails, voicemails, and through regular 1-on-1 appointments.
• Work closely with executive to maintain calendar of appointments, commitments, and deliverables
• Contribute to board, executive, and management meetings by assisting in preparing agendas, pre-read materials, reports, and taking minutes as requested.
• Prepares draft correspondence for executive approval, or responds on the executive’s behalf within delegated parameters
• Arrange logistics and accommodation for travel.
• Assist with tracking spending throughout the fiscal year and identify variances in predetermined budget.
• Track key relationships stewarded by the executive: interests, key dates, and gift report schedules; managing documentation for the team and preparing reports for senior leadership.
• Research, troubleshoot, and track gifts on behalf of major giving partners seeking internal assistance or clarification.
• Collaborate with other departments to assist executive interface positively with all leadership and constituents across the organization.
• Ensure the executive is well informed of upcoming meetings, meeting agendas, commitments, responsibilities, and items that require decisions - with appropriate follow up.
• Work with Strategic Alignment Division to produce major donor events according to established standard of quality.
• Work in advance of executive to ship and prepare needed materials, or serving as advanced arrival team where necessary
• Work with confidential and sensitive information in a professional manner
• Create and documents key processes.
• Assists in the authoring, revising, chartering, or de-chartering of action plans
• Integrates the personal and professional life of the executive, to prolong longevity and increase mission effectiveness
• Lead variety of special projects as assigned by the executive (Action Plan leader or Action Plan Team member).
• Ensure office accounting procedures are maintained, ie. payroll, monthly and annual tax reporting, employee benefits tracked.
• Other duties as assigned by Supervisor

Job Type: Part-time

Knowledge & Skills

• Service oriented: dedicated to meeting expectations of the executive by maintaining effective relationships.
• Excellent organizational skills and strong attention to detail
• Experience in administrative support and in making appropriate decisions regarding available time.
• Excellent verbal and written skills, and experience and/or interest in partnership development
• High degree of professionalism and sensitivity to executive's availability (personal and work-related commitments) in dealing with diverse groups of people (staff, leaders, donors, etc.)
• Proactive: ability to anticipate needs, events or issues that may arise
• Maintains a high level of integrity, confidentiality and discretion.

Willing to demonstrate and/or possesses the following:

• Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility).
• Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust).
• Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie).
• Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence…