Office Assistant II – Human Resource Development

Description  to meet some of the City’s “CAN DO” employees.

• Screen visitors and telephone calls and route as appropriate; assist the public, other departments and divisions by providing information concerning services provided, explain departmental/divisional policies and procedures requiring some interpretation and use a variety of established guidelines. Resolve problems which may include gathering and researching background information.
• Screen incoming mail and prioritize in order of importance.
• Maintain a calendar of activities, meetings and various events for assigned department manager and make travel arrangements.
• Schedule and arrange division activities, meetings, conferences and various work events.
• Compose, prepare, review and distribute a variety of forms, reports, correspondence and documentation; proofread and verify accuracy of a variety of documents including general correspondence, memoranda, and reports; maintain/revise the records retention and disposal schedule; monitor, retain and purge records as needed.
• Assist in the preparation of departmental budget; monitor expenditures.
• Operate a variety of office equipment including copiers, scanners, facsimile machines and computers; input and retrieve data and text; organize and maintain filing.
• Process accounts payables if required by department for which assigned; maintain related records and vendor files.
• Prepare monthly invoices if required by department for which assigned; requisition supplies and materials as required.
• Contact the public and outside agencies for the purpose of obtaining, clarifying, and providing information and making referrals.

For a complete job description .
Experience Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Two years of increasingly responsible experience in office support work.

Equivalent to completion of the twelfth grade supplemented by specialized secretarial or office management training.

Required None.

Preferred None.

From the time of closing, the selection process is anticipated to last approximately 4 – 6 weeks.
The process will consist of a panel interview and clerical tests which may include, but are not limited to:
Keyboarding, MS Word, MS Excel, Spelling and Proofreading with the selected candidate being subject to a pre-employment drug screen, background check and driving history check. An Equal Opportunity Employer

The City of Fayetteville Employee Healthcare Benefit Plan provides comprehensive and affordable health and dental coverage while maintaining reasonable costs to employees. Coverage is available for all regular status employees scheduled to work 30 hours or more per week. Employees may also choose to cover eligible dependents. The premium is deducted on a pre-tax basis, with the City paying a portion of the premium.

Qualifying employees are eligible for benefits on the 1st day of the month following 30 days of service.

Regular employees begin accruing vacation leave the first day of employment. Accruals are based on years of service and the number of hours an employee is scheduled to work.

Regular employees begin accruing sick leave the first day of employment. Accruals are based on the number of hours scheduled to work; regular full-time employees accrue eight (8) hours per month. Sick leave hours accumulate without limits and may be used toward creditable service upon retirement from the NC Local Governmental Retirement System.

The City of Fayetteville observes 12 paid…