Registrar, Education ​/ Teaching, Education Administration

Job Summary

The Registrar is responsible for the accuracy, integrity, privacy and security of all academic records including but not limited to: proof of graduation, attendance, student schedules, grades, SAP Appeals, SAP Academic Plans, transcripts, and graduation lists. They provide excellent customer service to students and to the functional departments on campus by responding to requests for information and assistance promptly. The Registrar is responsible for assuring that the campus is compliant with the Family Educational Rights and Privacy Act (FERPA).

This position supports the functions of the Director of Education, Education Manager, Library/Resource Manager, Program Directors, and Faculty.

Key Responsibilities

I

• Maintains Student Records

• Creates, updates, and archives academic records and files for all students (i.e., active and inactive) to ensure files are accurate and complete and to ensure compliance with institutional, accreditation, federal, and state guidelines.

• Receives new student files and follows up with the Admissions Department to request any missing item(s) after a complete review.

• Communicates with the Director of Education and Director of Admissions on a weekly basis to discuss

outstanding student record items and to ensure each new student file is complete.

• Files updated transcripts, schedules, and other correspondence on academic matters into student files in a timely manner.

• Audits academic student files for all graduating and withdrawing students and ensures completeness prior to archiving.

II

• Maintains Attendance and Population Records.

• Monitors attendance data on a daily basis and submits appropriate paperwork to relevant staff and faculty.

• Archives and maintains accuracy of attendance reporting to ensure compliance with institutional, accreditation, federal, and state guidelines.

• Prepares, obtains approval, and distributes student attendance notifications (e.g., Early Alert forms,

Excessive Absence Notices, etc.).

• Maintains an accurate student population list in the student information system (Campus Nexus).

• Retains back-up documentation of key information (e.g., starts, re-entries, withdrawals, dismissals, graduates, leaves, etc.) to ensure compliance with institutional, accreditation, federal, and state guidelines.

• Processes withdrawn and graduating students on a timely basis to ensure compliance with institution, federal, and state guidelines.

• Prepares and presents weekly, monthly, quarterly, and annual population reports to keep the Director of

Education informed.

III

• Maintains Grade Reports, Transcripts, and Satisfactory Progress Records.

• Maintains accurate student transcripts for matriculated students.

• Processes credit transfer requests from other postsecondary institutions and prepares student notifications of acceptance/non-acceptance.

• Ensures final grades are entered into Campus Vue and ensures student transcripts are complete.

• Spot-checks the computation of student grade point averages (i.e., current term and cumulative) to ensure accuracy.

• Ensures all "I" (Incomplete) grades are resolved promptly per school policy.

• Generates and presents reports to identify student performance against Satisfactory Academic Progress

standards at the end of every term.

• Maintains a record documenting file review of students and actions taken based upon Satisfactory Academic Progress review and determination (e.g., probation, dismissal, etc.).

• Prepares and distributes notification letters for probation and dismissal of students.

• Prepares a list of expected candidates for graduation for the upcoming two terms and presents to Director of Education for review before the end of the second week of the term.

• Creates and distributes certificates for Dean's List, Honors, and Perfect Attendance based upon previous term's grades/attendance at the beginning of each term.

• Orders/processes graduating student diplomas.

• Processes requests for official transcripts and distributes them in a timely manner.

• Ensures accuracy of grading legend on academic transcript form and that it exactly matches what is printed in the catalog.

IV

• Supports Student Registration and…