Manager of Graduate Medical Education

Summary

Responsible for various aspects of the Graduate Medical Education Department to ensure the success of the department and its programs. Manage and direct support staff in the Medical Education Department and residents in a graduate medical education program within the residency training requirements of the accrediting body and applicable laws and regulations. Position is crucial to the recruitment of medical students to ensure the highest quality of training and to meet the institution’s mission of providing the highest quality patient care.

Provides administrative management of continuing medical education programs including preparing, submitting, gathering, tracking, negotiating and preparing syllabi.

Cape Fear Valley Medical Center

Fayetteville, North Carolina

Medical Education

Management

Days (United States of America)

• Prepares annual budget and tracking throughout the year
• Prepares, distributes and maintains affiliation agreements for required rotations for all residency programs
• Determine additional productivity/service from existing resources without increasing costs or decreasing quality
• Manages and provides daily supervision and guidance to support staff
• Ensure that files are maintained properly, complete and in accordance with the hospital and agency guidelines
• Oversee and manages secure document storage process including storage and disposal of all confidential materials
• Completes all correspondence, data, and electronic registration requests from accrediting bodies
• Processes all departmental personnel payroll using the appropriate time management
• Assists with preparations for incoming residents, including contracts, orientation programs, academic file preparation, completion of licensure applications and other tasks
• Administers evaluation process of interns, residents, students and teaching attendings
• Tracks and follow-up on intern/resident logs and evaluations
• Assists with periodic updates to residency program descriptions and documentation
• Works with the DME/VPME and other departmental staff to assist in day-to-day operations of the Medical Education Department
• Provide guidance and oversight to the MEC (Medical Education Coordinator) as it relates to all activities of medical student education and rotations at the institution and fill in for the MEC during their absence
• Oversee administrative management of continuing education programs
• Provides guidance and oversight in the preparation of notifications, syllabus evaluation and other materials meet the requirements of the accrediting agencies
• Other duties as assigned

The following qualifications, or equivalents, are the minimum requirements necessary to perform the essential functions of this job.

• Bachelor’s degree required
• Master’s degree preferred

• 5 years progressively responsible experience in graduate medical education preferred

• Working knowledge in a hospital setting
• Knowledge of continuing medical education and event planning preferred
• Strong computer skills including Word, Excel, Access, Power Point
• Strong written, oral and interpersonal skills
• Ability to multi-task and well organized
• Medical terminology knowledge
• Transcription skills
• Typing ability of 60-65 wpm
• Confidentiality
• Team player
• Verbal and written communication abilities to effectively express ideas and views when speaking to or otherwise communicating with hospital staff and persons in the community
• Numerical ability to interpret and evaluate statistical data used in planning hospital operations and budgets
• Organizational ability to plan and control the activities of one or more hospital departments or functions and to recognize and establish priorities
• Capacity to relate to people from various professional and nonprofessional backgrounds in a manner which wins confidence and establishes support for the goals and objectives of the hospital and its administration

• Visual acuity to review data, reports, and make analysis
• Ability to move throughout the Medical Center
• Speaking and hearing to converse with individual members of hospital staff and to address various groups

Cape Fear Valley Health System is an Equal Opportunity Employer M/F/Disability/Veteran/Sexual Orientation/Gender Identity