Property Accountant

Overview

Job Title: Property Accountant Job State: Part-Time / 30 hours per week
Department: Accounting Reports To: Accounting Lead/ Executive Director
Location: Corporate Office Direct Reports: No

Job Description:
This role works through our Property Management Accounting Department, facilitating any accounting tasks as required, detailed below. The role is an in-office position scheduled onsite. This position will start part-time with the potential of becoming full-time if desired, when the workload requirements justify that need. Full-time would be Monday-Friday.

As with all positions with-in Haven it is our responsibility to be a good steward of our property owner’s interests while providing a safe and enjoyable experience for our tenants. Clear communication to both internal and external clients is a main ingredient of providing a World Class level of client services.

• Invoice Management
  • Process and record invoices when needed accurately and efficiently.
  • Verify invoice details, ensuring proper approvals and correct charges.
  • Maintain a system for tracking outstanding invoices and follow up with vendors as needed.
• Rent Checks
  • Receive, record, and deposit tenant rent payments promptly.
  • Reconcile rent checks with tenant accounts and address any discrepancies.
  • Additional owner payments needed for delinquencies.
• Bill Pay
  • Process and manage vendor payments, ensuring all bills are paid on time.
  • Verify the accuracy of bills and maintain detailed records for auditing purposes.
  • Communicate with vendors regarding payment schedules or discrepancies.
• Owner Draws
  • Prepare and distribute owner payments according to the agreed-upon schedule.
  • Reconcile owner accounts to ensure accuracy before issuing draws.
  • Provide clear documentation of owner distributions for reporting purposes.
• Tenant Ledgers
  • Maintain up-to-date tenant ledgers, recording all payments, charges, and adjustments.
  • Reconcile tenant accounts monthly and resolve any discrepancies.
  • Assist tenants with inquiries regarding their accounts.
• Owner Statements
  • Prepare and distribute accurate monthly owner statements, detailing income, expenses, and distributions.
  • Respond to owner inquiries regarding their statements in a timely and professional manner.
  • Ensure statements are compliant with all legal and financial regulations.
• Accounts Reconciliations
  • Reconcile bank accounts, credit card statements, and other general ledger accounts monthly.
  • Identify and resolve discrepancies promptly.
• Tax Preparation
  • Prepare the annual federal tax return and related financial documentation.
  • Ensure compliance with federal and state tax regulations.
• Monthly / Yearly Reports
  • Prepare month-end and year-end financial statements.
  • Ensure all financial entries are complete and accurate before closing periods.
• Move-ins, Move-outs, and Close-outs
  • Ensure all tax documentation, including W9 and W8 forms, is current and accurately maintained.
  • Maintain precision in recording financial transactions.
  • Generate and deliver financial reports on schedule.
  • Work seamlessly with the corporate accountant or third-party CPA.
  • Accurate Financial Records
  • Ensure adherence to accounting standards and assist in audit preparations.

• Proven experience as a bookkeeper, preferably in a corporate setting.
• Solid understanding of corporate bookkeeping principles and practices.
• Proficient in using accounting software for data entry and reconciliation.
• Knowledge of tax regulations, including experience with 1099 filings.
• Strong attention to detail and commitment to maintaining accurate financial records.
• Excellent organizational and time-management skills.
• Effective communication skills for collaboration with internal teams and external stakeholders.
• Ability to work independently and collaboratively in a dynamic corporate environment.
• Preference given to Appfolio experience, as well as  experience.